Administrative Assistant Internship
Blackwell Services
Saint Louis, MO
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JOB DETAILS
SKILLS
Administrative Skills, Business Operations, Calendar Management, Communication Skills, Detail Oriented, Documentation, Follow Through, Human Resources, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Multitasking, Operational Support, Operations, Organizational Skills, Presentation/Verbal Skills, Team Player, Telephone Skills, Time Management, Writing Skills
LOCATION
Saint Louis, MO
POSTED
Today
ROLE & RESPONSIBILITIES
The Administrative Assistant (Summer Intern) provides general administrative and coordination support to Blackwell, Inc.'s Human Resources and Operations Teams. This role is designed to support daily office functions, assist with documentation and recordkeeping, and help ensure smooth communication and coordination across departments. The ideal candidate is organized, dependable, and eager to gain hands-on experience in a professional environment. This is a seasonal, full-time position with an expected end date in August 2026, with the potential for continued employment based on company needs and performance.
The Administrative Assistant help keep daily operations running smooth while providing valuable support to HR and Operations. This role offers meaningful exposure to real-world business operations and serves as a potential entry point for future opportunities with Blackwell, Inc.
REPORTING STRUCTURE
This position reports directly to Company Ownership.
KEY RESPONSIBILITIES
- Answer and route incoming phone calls in a professional and courteous manner
- Sort and distribute mail and assist with outgoing correspondence
- Schedule appointments and support calendar coordination as needed
- Provide administrative support to the Human Resources and Operations departments with various coordination efforts
- Complete employment verification requests in a timely and accurate manner
- Audit new employee profiles for completeness and accuracy
- Assist with documentation and recordkeeping, including filing and organization of personnel and operational records
- Support special projects as assigned
- Perform other general office administrative duties to support overall company operations
- Full-time, seasonal position
- Expected duration through August 2026
- Potential to convert to a paid position if business needs and performance warrant
- Monday - Friday, 9A-5P
QUALIFICATIONS & EDUCATION REQUIREMENTS
This list below is not construed as exclusive or all inclusive. Other duties may be required and assigned. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform essential functions.
- High school diploma or currently pursuing post-secondary education preferred
- Strong organizational skills and attention to detail
- Professional written and verbal communication skills
- Ability to manage multiple tasks and follow through on assignments
- Basic proficiency in Microsoft Office (Outlook, Work, Excel, Teams, Share Point); willingness to learn company systems
- Ability to handle confidential information with professionalism and discretion
- Reliable, punctual, and eager to learn
- Teamwork mindset and adaptability
About the Company
B
Blackwell Services
BLACKWELL SERVICES, INC.
Headquartered in St. Louis MO, proudly serving our cities and districts nationwide with distinction.
RECRUITING AND RETAINING
ONLY THE BEST IN THE BUSINESS.
Our Mission
To redefine concierge and security services in the eyes of our industry and partners.
Ensuring Property Manager Success
Blackwell must be a profit center for your business rather than merely a cost. Working with various properties throughout the region in a competitive real estate market, we have shown the ability to increase resident occupancy, tenant retention, and guest satisfaction.
Helping property managers achieve success by ensuring special guests receive a special acknowledgment, interacting with brokers showing space, direct connection through email or earpiece, and being the buffer between maintenance, vendors and unexpected visitors, Blackwell is by your side.
Our Services
Added Value Through Integrity
Concierge
Blackwell Concierge makes it easier for residents and tenants to be more productive and comfortable. They are always upbeat, consistently professional, and very much aware of all activities.
Lobby Services
You immediately know you're entering a place of distinction. You get a sense of feeling... special. Over time, those who interact and experience our service will be glad that this is their building or they will find themselves wishing it was.
Corporate Security
We believe in a collaborative, customer intimate approach to addressing the security concerns of each individual business, regardless of category.
COMPANY SIZE
100 to 499 employeesINDUSTRY
Security and Surveillance
EMPLOYEE BENEFITS
Parking, Performance Bonus, Professional Development, Concierge Services, Employee Referral Program, Military Leave
FOUNDED
1999
WEBSITE
https://blackwellinc.com/