117 Results for

Administrative Support Jobs in Saint Louis, MO

Jobs

St. Louis, MO24 days ago

Full-time
Employee

Louis is seeking a detail‑oriented Administrative Assistant to provide high‑level administrative support to several senior leaders, including the General Counsel, CFO, Executive Vice President, Corporate Development, and Senior Vice President, Portfolio Financial Operations. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

St. Louis, MO21 days ago

$44–$44 Per Hour
Temporary
Full-time

JOB SUMMARY We are seeking a detail-oriented Project Administrative Assistant to support a Technical Project Manager (TPM) on a Capital Expenditure (CAPEX) project. • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.

St. Louis, MO7 days ago

$80,000–$100,000 Per Year

You’ll oversee complex scheduling, executive communications, travel coordination, meeting preparation, and cross-functional collaboration, while helping drive finance-related operational rhythms, board preparation activities, and executive initiatives. In this role, you’ll thrive in a fast-paced, highly confidential environment where you’ll anticipate needs, manage competing priorities, and exercise sound judgment and discretion while supporting key executive and finance operations.

St. Louis, MO28 days ago

Coordination: Act as a liaison between clients, vendors, and clinical staff to schedule assessments, follow up on orders and work with vendors for scheduled home modification projects. Occasionally needs to move about inside the office to access file cabinets, office machinery, etc. and positions self to maintain files in file cabinets.

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Saint Louis, MO2 days ago

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Saint Louis, MO2 days ago

Act as the site United Way representative – manage the campaign kickoff meetings; work with the local United Way representative to schedule guest speakers and presentations, distribute United Way information to the site personnel through posters, brochures, email communications, etc. Serve as the primary liaison for new hires during their first week, coordinating onboarding activities such as ordering badges, collecting payroll documentation, and assisting with locker and uniform assignments.

St Charles, MO26 days ago

Answer incoming calls and provide assistance to the public, including directing inquiries to appropriate City departments or other government agencies as needed. Process accounts payable for the City Council and City Clerk's Department, including requisitions, purchase orders and invoice payments.

Earth City, MO26 days ago

$37,500–$45,000 Per Year

Order Management & Processing:Manage full order life cycles, receive and accurately enter and process new customer orders/ invoices into our software, such as QuickBooks accounting and HubSpot CRM systems. For accounts payable/ data entry, match invoices to purchase orders when applicable; code expenses to appropriate accounts; and maintain organized records to support timely and accurate payments.

St. Louis, MO30+ days ago

Full-time

SHC will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state, or federal law. SHC's Share the Care referral program is the most dynamic, profitable referral program in the industry.

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Belleville, IL2 days ago

In accordance with the Mission and Values of Southwestern Illinois College, this position involves a variety of skills needed to provide administrative support to the Dean of an instructional division in the form of secretarial, budgetary, technical and supervisory work that involves complex work methods requiring a high degree of proficiency. Computer-related tasks involve data input and retrieval from institutional computer systems such as PeopleSoft, IDWebArchive, WordPress, Class Climate, Digital Storefront and 25Live Pro.

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Hillsboro, MO2 days ago

Office setting with moderate public interaction; frequent data entry and coordination with inspectors and contractors; may involve handling of complaint files and scanned documents; typical weekday schedule in a collaborative office space. Processes public nuisance and dangerous building complaints, coordinates abatement actions, prepares reports, and assists with records requests and financial tracking for enforcement activities.

New!

Hazelwood, MOToday

$20–$23 Per Hour
Full-time
Employee

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Executive/Administrative Assistant experienceCorporate office support experienceHospitality, restaurant management, retail leadership, or customer-facing environments with strong multitasking responsibilitiesFront desk or receptionist experience in a professional setting.

St. Louis, Missouri30+ days ago

About Us: PAR Western Line Contractors, LLC (dba QUES), a subsidiary of Quanta Services, Inc. (NYSE: PWR), is composed of some of the most highly qualified professionals experienced in all aspects of engineering, designing, asset management, and construction management for the electric utility and other industries. With over 700 employees and growing, we have thousands of years of combined electrical utility experience to draw from when committing to provide our clients with a wide range of utility services.

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Saint Louis, MO2 days ago

The Trust Administrative Assistant provides a high level of administrative support by preparing statistical reports, handling informational requests, and performing clerical functions such as preparing correspondence, greeting visitors, arranging conference calls, and scheduling meetings. Review database for prior payments, check the recurring payment list, review account history to ensure bill is not duplicated, confirm account balance for sufficient funds, prepare check request and forward to Trust Officer for approval.

St. Louis, Missouri30+ days ago

May serve as Learning Coordinator responsible for working with Leaders and HR to determine annual training needsCreate training schedules for BU/departments and communicate scheduled company training opportunities to employees to encourage participation. Gilbane is seeking a Senior Administrative Assistant - Data Center to provide support services to the assigned project(s) or business units as part of the project team.

St. Louis, MO8 days ago

$40,000–$50,000 Per Year

While this is not primarily an insurance-focused role, the position plays a key part in supporting daily operations, sales support activities, lead management, invoicing, and administrative coordination. We are seeking a highly organized, tech-savvy, and motivated Administrative Assistant to support our growing Farmers Insurance district and sales center operations.

St. Louis, MO11 days ago

This role serves as a key point of contact for internal and external stakeholders and requires sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Administrative Assistant supports the President's Office by providing high-level administrative, organizational, and communication support.

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Fenton, MO2 days ago

From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome, and positive image of Groundworks.

Saint Louis, Missouri14 days ago

What You'll Be Doing: The Trust Administrative Assistant provides a high level of administrative support by preparing statistical reports, handling informational requests, and performing clerical functions such as preparing correspondence, greeting visitors, arranging conference calls, and scheduling meetings. Review database for prior payments, check the recurring payment list, review account history to ensure bill is not duplicated, confirm account balance for sufficient funds, prepare check request and forward to Trust Officer for approval.

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Saint Louis, MOToday

$20–$23 Per Hour

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

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Venice, ILToday

The Front Desk Administrator serves as the first point of contact for visitors, customers, and vendors while providing administrative and operational support across departments. This role requires a detail-oriented professional with strong communication skills and the ability to manage purchasing responsibilities for office and maintenance supplies.

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Saint Louis, MO2 days ago

Qualifications: Strong organizational and communication skills Excellent interpersonal skills Previous experience with MUNIS or similar financial software Strong working knowledge of Google Sheets and Microsoft Excel Competence in the Google Suite of tools including Drive, Docs, etc. Ability to manage multiple projects effectively Competence with basic and advanced spreadsheet formulas Ability to maintain confidentiality Able to move in and around district buildings and campus locations .

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Saint Charles, MOToday

As an Administrative Assistant, you'll support the Headquarters team with general administrative duties and be the 'face' of the organization at our reception desk, while answering phone calls and providing high-quality customer service to visitors! We're looking for someone with a minimum of 3+ years administrative and reception support and who is well-versed in the Microsoft Suite, including Microsoft Teams.

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Maryland Heights, MO2 days ago

$18.22–$31.04 Per Hour

The ideal candidate will provide exceptional administrative support, foster a welcoming and inclusive school environment, and contribute to the overall success of our students and staff. Proficient in modern office software and technology, including word processing, spreadsheets, email, and scheduling tools.

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Saint Louis, MO2 days ago

St. Louis, MO30+ days ago

We’re hiring a Part-Time Temporary Administrative Assistant to support hands-on office projects, including IT inventory tracking, document cleanup, and light clerical work. With a focus on providing trauma informed, holistic health we expect all staff to meet patients, community partners, and co-workers with respect and dignity.

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Saint Louis, MO2 days ago

Options include generous parental leave policies, flexible working arrangements, group life insurance, permanent health insurance, and dedicated support to help you find the right child care or elder care. The screenings will include criminal background check and other background checks (as needed), Family Care Safety Registration, drug screen, an employment and education or licensure/certification verification, and Covid-19 and Influenza vaccination.

Maryland Heights, MO22 days ago

The Commissary Administrative Assistant plays a key role in supporting the daily operations and long-term projects of the Commissary General Manager, the leadership team, and the overall administration of Wallis Companies' food program. Provide vendor services, including checking in orders upon delivery, creating and running invoices, and keying order and supply entries to ensure smooth operations.

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Saint Louis, MO2 days ago

$61,000–$85,000 Per Year

The Executive Administrative Assistant will provide high-level administrative and operational support to the EVP and Chief Operating Officer (COO) and other senior leaders. The ideal candidate thrives in a fast-paced corporate environment, demonstrates exceptional judgment, andconsistently anticipates and resolves needs before they arise.

St. Louis, Missouri30+ days ago

$50,000–$55,000

Candidates should possess excellent customer service skills, a strong understanding of computer-based applications, and clerical ability to perform outreach, data entry, and document creation. Provides document preparation, scanning, imaging, and indexing; performs quality assurance of digital and physical documents for electronic storage.

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Saint Louis, MO2 days ago

Education Requirements: Bachelor's Degree in General Business Administration, Minimum of 2 years Administrative experience OR Associate's Degree in General Business Administration, Minimum of 6 years Administrative experience OR High School Diploma, Minimum of 8 years Administrative experience . The AA shall independently accomplish more of the general or routine office administrative tasks, but the AA labor category should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance.

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Saint Louis, MOToday

$19–$21 Per Hour

The ideal candidate will have experience in office administration, data entry, and basic accounting support, and be comfortable working in a fast-paced setting with room for growth. This is an excellent opportunity for an entry level or experienced admin professional who enjoys organization, multitasking, and supporting day-to-day business operations.

St. Louis, Missouri30+ days ago

May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needsCreate training schedules for BU/departments and communicate scheduled company training opportunities to employees to encourage participation. We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway.

St. Louis, MO30+ days ago

Deeply grounded in racial equity and have strong alignment with anti-bias, anti-racism values Environment Working Conditions Indoor school environment, with the majority of work performed at a desk or sitting, with travel to and from various locations within the building(s). Recruiting staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status, or other statuses protected by law.

St. Louis, MO21 days ago

$18–$22

This role is a hybrid position combining scheduling coordination and administrative assistant responsibilities, offering variety in your day-to-day work and the opportunity to grow your skillset across multiple areas of the business. You'll be balancing customer communication, scheduling, and administrative tasks at the same time, so staying organized, paying attention to details, and following through are key to being successful in this role.

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Saint Louis, MO2 days ago

$16–$20 Per Hour

This role is all about delivering an exceptional customer experience, collaborating with diverse team members and clients, and contributing to a fast-paced, dynamic environment that values your input and fosters professional growth. As an Administrative Assistant at Acumen Consulting, you'll play a crucial role in supporting our management team with a variety of engaging tasks that drive our success.

Hazelwood, Missouri30+ days ago

System One is working with a client seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support to multiple leaders. System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America.

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Saint Louis, MOToday

$45,000–$55,000 Per Year

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. Louis, MO to provides day-to-day operational and administrative support to leaders and teams.

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Saint Louis, MO2 days ago

About Us Industrial Inspection & Analysis® (IIA) is an emerging, high growth inspection, testing, and analytical business seeking to build a national platform in order to serve a breadth of industrial sectors and geographies. This policy applies to all terms and conditions of employment, including, without limitation, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Saint Louis, MOToday

$17.87–$27.06 Per Hour

Skills: Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing . The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.

St. Louis, MO30 days ago

Support month-end or quarter-end administrative tasks (e.g., pulling reports, checking for missing invoices, validating simple totals). Assist with planning small team events, workshops, and offsites, including venue research, logistics, and attendee coordination.

New!

Saint Louis, MOToday

$38–$44 Per Hour

The ideal candidate brings advanced Microsoft Office skills, organizational abilities, and experience working across cross-functional teams in a fast-paced project setting. This role blends administrative expertise with exposure to construction or capital project environments, supporting project governance, documentation, and day-to-day coordination activities.

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Bridgeton, MOToday

Job measure and permit scheduling and ordering • Order product tracking and communications • Contractor optimization and retainage through rotational job scheduling • Continued Project Superintendent, APS and Outside Vendor communications • Process Sub Contractor payments maintain check security and process all completed jobs • Schedule and track service appointments • Work though customer compensation process • Finalize job paperwork for completion • Perform 30 day follow up call - Member Experience • Performs miscellaneous duties as assigned . Required Skills: • Advanced customer service skills • Computer knowledge, and skill in using Microsoft Office products and web-based technology • Excellent organizational skills • Some product knowledge Preferred Skills: • ability to work well under pressure & ability to meet deadlines • Multi taker with attention to details • general office skills including phone etiquette .

Scott AFB, Illinois13 days ago

Security Clearance: Secret Company Information: Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. - Stays thoroughly informed on the missions, organizational structure, key personnel, status of current projects, along with any issue of responsibility for the customer.

Saint Louis, MO30 days ago

$18–$20 Per Hour

Prepare assigned quotes to include Word or Word Perfect write up, Lotus 123 (or other similar software spreadsheet program) costing, & weld packages as directed. Strong oral, written and computer-based communication skills, able to communicate professionally and effectively with every level and department of the organization.

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Eureka, MO2 days ago

Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming communityand feel secure in a dynamic future. This role serves as a primary administrative support for the principal as well as the primary point of contact for students, families, staff, and visitors while supporting the mission, values, and Catholic identity of the school through professionalism, organization, and effective communication.

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Hazelwood, MO2 days ago

Travel & Expense Management: Coordinate end-to-end logistics and process accurate expense reports via Concur (Concur expertise is highly preferred but not a deal-breaker). QualificationsExperience: 2-3 years of administrative experience in a professional corporate environment is preferred; however, we are open to recent college graduates or individuals with high-end retail experience who possess the right energy.

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Hazelwood, MO2 days ago

Minimum Education:High school diploma or Certificate of High School Equivalency (G.E.D.- demonstrated satisfactory performance in the General Educational Development Testing Program) with two to three (2-3) years related experience and/or training, or equivalent combination of education and experience. At Revel IT, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role, but your experience doesn't align perfectly with every qualification in the description, we encourage you to apply anyway.

New!

Saint Louis, MOToday

Produce professionally written emails, letters, documents, and other material that is succinct, coherent, uses proper tone, demonstrates proper grammatical use of the English language, and presents proper format/form per established corporate/office guidance. Capable of handling moderate workloads effectively coordinating with multiple resources, and multitask in a fast paced environment that may often have competing priorities with minimal assistance.

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Eureka, MO2 days ago

Handle all travel arrangements for Chief Financial Officer, Director of Finance, Director of Purchasing, and Coordinator of Financial Reporting . Ensures Finance Department has needed supplies and maintains lower-level Finance Department multifunction copier .

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Administrative Support Jobs in Saint Louis, MO

Jobs

Administrative AssistantBeacon Hill Staffing Group, LLC

Project Administrative AssistantCompunnel, Inc.

Executive Assistant to the Chief Financial OfficerTTEC

Administrative Assistant – Adaptive Equipment & Technology SupportRISE Services Inc. Missouri

Administrative Assistant - Adaptive Equipment & Technology SupportRISE Services Inc. Missouri

Administrative Assistant - Manufacturing Plant Operations SupportAir Products

Administrative Support – Part TimeCity of St. Charles, MO

Order Fulfillment and Administrative Support (B2B)EnviroPAK Corporation

Administrative Support – School Setting – St. Louis, MissouriSupplemental Health Care

Administrative Assistant to the Dean of Math and ScienceSouthwestern Illinois College

Administrative Assistant - Solid WasteCOUNTY OF JEFFERSON

Administrative Assistant- Located Hazelwood, MOCompany Confidential

Administrative Assistant IPAR Western Line Contractors, LLC

Trust Administrative Assistant IStifel Financial

Sr Administrative Assistant - Data CenterGilbane Building Company

Administrative AssistantFarmers Insurance District 1475

Administrative AssistantSt. Louis University High

Administrative AssistantGROUNDWORKS

Trust Administrative Assistant IStifel

Administrative AssistantExperis/Manpower Group

administrative assistantBecker Iron and Metal

Administrative Assistant IV - Teaching and Learning PurchasingParkway School District

Administrative AssistantYouth In Need

Administrative Assistant II - Willow Brook Elementary SchoolPattonville School District

Administrative Assistant - President's OfficeSt. Louis University High

Part Time Temporary Administrative AssistantNOVUS Health Inc.

Executive Administrative AssistantArchdiocese of St. Louis

Craft Kitchens - Administrative AssistantWallis Companies

Executive Administrative AssistantKellyMitchell Group

Administrative Assistant - PsyDPonce Health Sciences University/Tiber Health Innovations

Administrative AssistantLMR Technical Group

Administrative Assistant (Full-Time)Express Employment Professionals

Administrative Assistant II - Data CenterGilbane Building Company

School Administrative Assistant - ECECCity Garden Montessori

Scheduling & Administrative AssistantKennedy Painting

Administrative AssistantAcumen Consulting

Administrative AssistantSystem One

Administrative AssistantLHH Recruitment Solutions

Administrative AssistantIndustrial Inspection & Analysis

Administrative Assistant I (Hybrid) - OtolaryngologyWashington University in St. Louis

Financial Administrative AssistantEnvision, LLC

Project administrative assistantRandstad

Administrative AssistantSears

Administrative AssistantOBXtek Inc.

Administrative AssistantHireLevel

Assistant, AdministrativeArchdiocese of St. Louis Missouri

Administrative AssistantTailored Management

Executive Administrative Assistant |Revel IT

Administrative Assistant (50639)GAP Solutions, Inc. (GAPSI)

Administrative Assistant 6 - Chief Financial OfficerRockwood R-6 School District

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