Job Description
Description:
Administrative Assistant II
Interviews: Either in Person or Teams
Schedule: Monday- Friday 8 AM to 5 PM ( 1 hour unpaid lunch)
Assist and provide comprehensive support to President and Vice-President- Sales and Supply Chain, serving as liaison to departmental executives and other Global Support Center departments
Primary Responsibilities:
- Provide high-level calendar management and record meeting minutes. Prioritize inquiries and requests while troubleshooting conflicts; make judgment and recommendations to ensure smooth day-to-day engagements.
- Develop itineraries and agendas including scheduling flights, arranging ground transportation, and book accommodations for President, Vice-Pres. Sales and Supply Chain, members of Senior International Leadership and other company guest
- Generate special projects assigned by President such as compiling weekly IFG updates to include financial numbers, milestones, challenges and actions to be shared with the President of Latin America, Caribbean Export
- Arrange and support important meetings and events social event for Sales department/All Associates.
- Support all sales events and customer visits including tradeshows and internal event travel and entertainment management
- Produce and distribute daily and weekly reports such as weekly active inventory, daily sales numbers, and weekly margins to the Sales team, Sister Companies, and all associates
- Participate and report on sales meetings with action plans and follow-up to ensure actions are completed. Sales team program support: Supports the execution of customer-facing programs such as customer appreciation month and new customer onboarding.
Education Required: (Preferred)
- Bachelor’s degree or Associate degree
Experience Required:
- 4 years’ executive administrative and/or office experience
Experience Preferred:
- Previous executive-level support
Technical Skills & Abilities:
- Must be able to type proficiently and be proficient with Microsoft Office programs (Excel, Word, and Outlook)
- Advanced Excel skills highly preferred
- Previous experience with Concur and managing expense reports highly preferred
- Must be able to work with minimal supervision and be self-motivated
- Strong ability to prioritize and work on multiple projects under a high-stress environment
- Ability to adapt to continually changing priorities
- Strong planning and organizing skills, follow-up, and close attention to detail.
- Strong communication skills
- Fast learner
- Problem solver
Language Requirements:
- English required
- Bilingual in Spanish preferred
Travel Requirements:
Maybe once a year if that.
- 5% travel (if they need to travel, meals would be expensed back through Fieldglass, and the IFG would be booking hotel/airfare)
Compensation: $29.00 per hour
Decca Recruiting’s strength in IT staffing is our agility and more than 50 years of combined IT staffing and project management experience of our key management personnel.
Our Agility comes with our ability to streamline and simplify tasks to avoid complexity and increase efficiency.
Numbers & Facts
| Location | Jacksonville, Florida |
| Industry | Other/Not Classified |
| Company Size | 50 to 99 employees |
| Year Founded | 2007 |
| Website | http://www.deccaconsulting.com |
About Company
At Decca Consulting, we believe that success begins with exceeding our clients’ expectations in both service and advice. Our target is to establish a long-term, trusted relationship with each of our clients, by continually providing staffing solutions that meet each organization’s unique needs.
Founded in 2006, Decca Consulting has more than 50 years combined experience in staffing solutions. We believe in these three steps to successful staffing:
- Find the Best-Fit Talent
- Deliver on time
- Follow through with onsite support
Our Mission: With a focus on timely delivery of the best candidates for the job, Decca Consulting is proud to serve the unique staffing needs of the gas and oil industry through targeted solutions and onsite support.
Our Specialty: Providing IT/Engineering staffing solutions for the gas and oil industry, delivering exceptional candidates experienced in the information technology arm that serves the ever-expanding world of the gas and oil industry. With more than a decade of experience in solving the unique staffing needs for the gas and oil industry, we are primed to meet the challenge of sourcing the right candidate in a timely, professional manner.
A Step Beyond: Because of the trusted connection developed with our long-time, satisfied gas and oil clients, they asked for our assistance in sourcing the right candidates throughout their companies. So, we’ve expanded our services to provide staffing solutions beyond the realm of IT.
Skills
- Administrative Skillsunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Customer Relationsunmatched
- Detail Orientedunmatched
- English Languageunmatched
- Establish Prioritiesunmatched
- Expense Managementunmatched
- Expense Reportsunmatched
- Follow Throughunmatched
- Identify Issuesunmatched
- Leadershipunmatched
- Manage Agendaunmatched
- Meeting Minutesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft Wordunmatched
- Multilingualunmatched
- Multitaskingunmatched
- Onboardingunmatched
- Project/Program Managementunmatched
- Revenue/Sales Reportingunmatched
- Salesunmatched
- Sales Supportunmatched
- Spanish Languageunmatched
- Supply Chainunmatched
- Technical Recruitingunmatched
- Trade Showsunmatched
- Willing to Travelunmatched
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