Administrative Assistant (Level III)

• We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to 2 3 senior Technology Executives.
• This role requires a professional who can manage complex calendars, coordinate meetings and events, handle confidential information with discretion, and serve as a liaison between executives and internal/external stakeholders. The ideal candidate will possess strong communication skills, a high level of attention to detail, and the ability to thrive in a fast-paced, dynamic environment.

• Provide day-to-day administrative support including calendar management, travel arrangements, expense processing, and meeting coordination.
• Prepare executive-level presentations, reports, and correspondence.
• Organize and support recurring meetings such as town halls, skip-levels, and All Hands sessions.
• Assist with planning and logistics for in-person meetings and off-site events.
• Compile weekly summaries of key events, decisions, and upcoming priorities.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Serve as a point of contact for internal teams regarding administrative processes and inquiries.
• Collaborate with Business Support Managers and other administrative staff to ensure seamless operations.
• Track and follow through on action items and deliverables across multiple business lines.
• Support initiatives related to financial data, HR, workforce management, and project coordination.

• Minimum of 5 years of experience supporting executive-level management, preferably in a technology or financial services environment.
• Exceptional verbal and written communication skills.
• Strong organizational and time management abilities with a focus on attention to detail.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint).
• Ability to manage multiple priorities and adapt to changing demands.
• Experience handling confidential information with tact and diplomacy.
• Self-starter with the ability to work independently and collaboratively.
• Comfortable working across global time zones and with diverse teams.

• Experience with Concur or similar expense management systems.
• Background in technology or understanding of technical programs and components.
• Exposure to financial data, HR processes, and project support.
• Demonstrated ability to build and maintain strong partnerships across business units.

businessexcellence@aptask.com

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at

businessexcellence@aptask.com