Administrative Assistant - Logistics

McKenney's has been going strong for more than seven decades. Our culture values people and ideas, and we work together to deliver the most innovative solutions to our customers. We help you grow in your career through training and support, and as an equal opportunity employer, we provide comprehensive benefits and give you a firm foundation for the future."> Administrative Assistant - Logistics-McKenney's Inc. -Atlanta, GA

Administrative Assistant - Logistics

McKenney's has been going strong for more than seven decades. Our culture values people and ideas, and we work together to deliver the most innovative solutions to our customers. We help you grow in your career through training and support, and as an equal opportunity employer, we provide comprehensive benefits and give you a firm foundation for the future.

Atlanta, GA

McKenney's Inc.

BUILDING A HIGHER STANDARD

Since 1948, our proven approach has ensured high-quality solutions at every stage of a building. But we know that providing the highest level of services takes the right people and a healthy environment. With this in mind, our focus is to improve the lives of our customers, employees and communities around us through all aspects of what we do.

Self-performance of all trades, in-house shops and over seven decades of experience have made us the top choice in mechanical contractors, providing highly efficient mechanical systems and a full range of services that meet your unique needs.

https://www.mckenneys.com/

keywords: position summary,administrative support,productivity & project metrics data management,financial & vendor administration,shipping & logistics support,data & reporting,education,experience,proficiency,skills

Full Time

Overview:

The Logistics Administrative Assistant I provides administrative and operational support to the full McKenney's Logistics team. Based in Atlanta, this role supports both the Atlanta and Charlotte logistics operations. The ideal candidate is organized, computer literate, eager to grow, and capable of quickly becoming proficient in new systems independently.

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Responsibilities:

Administrative Support

• Manage the Logistics Manager's calendar, including scheduling meetings, coordinating travel, and processing expense reports
• Conduct a weekly check-in with the Logistics Manager to report on key updates, upcoming priorities, and outstanding action items
• Coordinate team meetings, including scheduling, agenda preparation, and distribution of notes and follow-ups
• Support the broader logistics team with general administrative needs, correspondence, and document organization

Productivity & Project Metrics Data Management

• Monitor and organize key logistics performance metrics including lead time compliance and order volume compliance
• Track and document quality observations and operational errors to support continuous improvement efforts
• Maintain organized records of metrics data to help the team identify trends and opportunities for improvement
• Utilize Tableau dashboards to review and summarize performance data for team reporting
• Respond to project and operational support requests by preparing reports, researching labor and material charges, correcting transactions, and resolving billing and documentation questions.

Financial & Vendor Administration

• Assist with billing and charge management, ensuring accuracy and timely processing
• Coordinate vendor invoicing and communications, supporting the review and routing of invoices for approval
• Prepare purchase orders and task authorizations for review and approval, with the expectation to grow toward greater purchasing coordination responsibilities over time
• Support project asset tracking, maintaining accurate and up-to-date records of logistics-related assets
• Administer fleet and trailer records, including maintenance purchase orders, inspection tracking, change order processing, and trailer charge administration.

Shipping & Logistics Support

• Provide administrative support for shipping and logistics activities as needed
• Assist with coordination of inbound and outbound material movements at a coordination level

Data & Reporting

• Compile and organize data from multiple sources to support team reporting needs
• Maintain accurate records and files within Microsoft Dynamics and other internal systems
• Assist with Smartsheet-based tools including surveys and tracking logs, with the opportunity to expand capabilities over time
• Support the team in keeping operational documentation current and accessible

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Requirements:

Education

• High school diploma required; associate's or bachelor's degree preferred

Experience

• 1-3 years of administrative or operations support experience preferred; candidates with strong aptitude and transferable skills will be considered
• Construction, logistics, or project-based environment experience is a plus

Skills & Competencies

• Proficiency in Microsoft Office Suite required; Microsoft Dynamics experience strongly preferred
• Comfortable navigating and learning new software systems independently at a user level
• Proficiency in Smartsheet or other work management platform required; experience building and maintaining workflows, reports, dashboards, and automations strongly preferred.
• Familiarity with Tableau or similar tools is a plus; training will be provided
• Strong attention to detail and organizational skills
• Effective written and verbal communication skills
• Ability to manage multiple priorities across a team with competing needs
• Self-motivated with a collaborative, team-first mindset

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