We are seeking a highly professional and detail-oriented Receptionist/Administrative Assistant to join our team full-time on-site. As the first point of contact for clients and visitors, you will provide exceptional customer service while handling a wide range of administrative and clerical responsibilities. This role requires excellent organizational skills, a polished demeanor, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Greet and assist clients and visitors with professionalism and courtesy.
Answer and direct calls using a multi-line phone system.
Manage staff calendars, appointments, and scheduling.
Monitor and respond to the general company email inbox.
Perform data entry, filing, and document management.
Accurately code and process invoices per company procedures.
Support onboarding of new owner-operators with timely documentation.
Handle sensitive and confidential information with discretion.
Use QuickBooks for basic bookkeeping and expense tracking.
Provide customer support by addressing inquiries and resolving issues.
Manage office supplies inventory and support overall office organization.
Collaborate with team members on special projects as needed.
Qualifications
2–5 years of related administrative or receptionist experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), PDF, and SharePoint.
Strong computer literacy and ability to quickly learn new applications.
Excellent organizational and time management skills.
Typing accuracy and attention to detail in data entry tasks.
Bilingual abilities are a plus.
Previous experience as a personal assistant or in administrative support is an advantage.
Moderate office noise level.
Benefits
Paid time off