Provide daily administrative support for the company, including office and warehouse administrative follow-up, document organization, filing, email communication, and cross-department coordination.
Assist with daily office and warehouse operational support, including internet, utilities, access control, office equipment, office supplies, and basic warehouse supplies.
Communicate with and manage vendors and service providers, including property management, landlords, insurance providers, internet providers, cleaning, security, fire safety, maintenance, and repair services; follow up on quotes, contracts, and service progress.
Assist with bills, invoices, payments, and administrative document management, including rent, utilities, service fees, contracts, insurance documents, license/permit documents, property notices, and related filing.
Assist with business licenses, registrations, permits, and other compliance-related documents for offices and warehouses; maintain administrative trackers, including vendor lists, contract expiration reminders, license/permit renewal records, payment records, and asset/equipment records.
Complete other administrative support tasks as assigned.
Qualifications:
Associate degree or above preferred; experience in administration, office management, operations support, warehouse administration, or a related field is preferred.
Strong communication and coordination skills, with the ability to work effectively with internal teams, warehouse managers, vendors, property management, and external service providers.
Detail-oriented, responsible, and able to manage multiple tasks while maintaining clear records and follow-up progress.
Proficient in Microsoft Office and able to organize spreadsheets, manage documents, follow up on emails, and handle basic data entry and tracking.
Bilingual in English and Mandarin Chinese is required. Must be able to communicate independently in English by email and phone with vendors and service providers, and effectively coordinate with internal Chinese-speaking teams.
Experience with U.S. company administration, warehouse operations, logistics, property management, or vendor management is preferred.
Numbers & Facts
Location
Joliet, IL
Job Type
Full-time
Skills
Access Controlunmatched
Administrative Managementunmatched
Administrative Skillsunmatched
Administrator Documentationunmatched
Billingunmatched
Chinese Languageunmatched
Communication Skillsunmatched
Data Entryunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Document Managementunmatched
English Languageunmatched
Fire Safetyunmatched
Health Insuranceunmatched
Insuranceunmatched
Insurance Documentationunmatched
Logistics Managementunmatched
Maintenance Servicesunmatched
Mandarin Chinese Languageunmatched
Microsoft Officeunmatched
Multilingualunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
Operational Supportunmatched
Organizational Skillsunmatched
Property Managementunmatched
Record Keepingunmatched
Rentalsunmatched
Spreadsheetsunmatched
Team Playerunmatched
Vendor/Supplier Managementunmatched
Vision Planunmatched
Warehousingunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.