Administrative Assistant

Job Position: Administrative Assistant

Location: Naperville,IL60563

Pay Rate: $25.00/hr

Shift: 1st

Description: Job Summary: Administrative Assistant will perform various administrative and clerical tasks to support the recruiting team in the branch locations. The job will consist of client communication weekly to collect associate hours, timecards, and pull reports from the various time clock systems. Working with the Internal payroll department to make sure associates are paid accurately and on time. Working with the HR and Compliance department to complete and audit I9, W2, DD, and Safety Training compliance. Supporting the recruiting team as needed, assist with new hire paperwork and Drug Test and Background screening that would be required for starting an assignment. Responsibilities and Duties: Assist the Branch Manager with collecting and processing of timecards. Working with associates and clients to research and problem solve hours/ check related issues in a timely and professional manner. Help organize and maintain office area Communicate with clients regarding Time Clock, Timecard, and Associate hours Ensures all employee confidential information is properly secured Create records in ATS system Enter direct deposit information and administer pay cards when needed. Completing E-Verify training and entry of new hires. Enter Criminal Background checks into our company portal. Track results in a timely manner. Administer Safety Training and Videos and document certificates into our system. Ensure I-9 compliance and retention for accuracy Assist in conducting I-9 audits for the branch. Collecting appropriate forms and documentation required for onboarding paperwork Administering drug tests in the office. Additional recruitment support as required by manager Other duties as assigned Skills and Abilities: Excellent communication skills Strong attention to detail High energy, stamina, and resourcefulness Able to prioritize, multi-task, and meet deadlines Ability to handle time-sensitive situations effectively Basic proficiency in Microsoft Office Applications (Word, Excel, PowerPoint, Outlook) Time management and organizational skills Collaborative/cooperative relations with management and colleagues Ability to work with multiple branches simultaneously under tight deadlines. Qualifications: High School diploma or equivalent required Previous experience preferred but not necessary