Do you have the career opportunities as an Administrative Assistant you want with your current employer? We have an exciting opportunity for you to join HCA Healthcare which is part of the nation's leading provider of healthcare services, HCA Healthcare.
Job Summary and Qualifications
As part of the ITG Administrative Support Team, this position provides administrative support to assigned AVPs, management, and staff. Teamwork, organizational skills and confidentiality are essential. Maintains Outlook calendars and email as assigned. Schedules meetings (internal/external to the organization) as requested. Flexible in supporting any office projects needing extra attention due to specific deadlines. Assists other administrative support staff in projects and cross-coverage as needed.
MAJOR RESPONSIBILITIES
Manage multiple Outlook calendars, schedule meetings/events using judgment to resolve conflicts.
Coordinate and arrange logistics for various meetings/events and external events including meetings, conferences, entertainment, receptions, and dinners.
Serve as primary contact for office deliveries/mail, office supplies, maintenance issues, equipment requests, new hire set up, etc. Assist in onboarding new employees, contractors and vendors.
Track and report on space utilization in assigned area of responsibility
Maintain Outlook distribution lists
Review and allocate expenses through the amex@work reconciliation tool monthly.
Provide general administrative support, including making copies, filing, answering phones, delivering mail, sending faxes, drafting and typing correspondence, spreadsheets, presentations, etc.
Order supplies for department; monitor associated expenses in relation to the budget
Arrange travel as needed, including booking and creating itineraries. Prepare expense reports upon request
Report PTO for assigned area of responsibility on a monthly basis.
Attend meetings, draft meeting minutes and distribute outcomes as requested.
Produce reports as needed from Planview and Heathstream. Assign courses and learning events.
Create and maintain SharePoint team rooms as needed
Records management
Ability to handle confidential information appropriately
Proficient at Microsoft Word, Excel, Outlook and Power Point.
High degree of flexibility required
Good interpersonal skills
Good organizational skills
Ability to multi-task and work independently with minimal supervision
Detail oriented
Ability to effectively communicate
What qualifications you will need:
No Travel Required
3 years experience Required Years of Experience
Benefits
HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: