Under general supervision, this position will perform a variety of administrative, fiscal, scheduling, travel, documentation, and program support activities while working closely with internal teams, contracted agencies, and external stakeholders.
Job Responsibilities
Monitor, purchase, receive, and maintain office supplies in accordance with state policies, procedures, and documentation requirements.
Provide administrative support to the Fiscal and Grants Manager with contractual and invoice-related documentation.
Communicate with contracted agencies regarding administrative and documentation needs.
Assist with annual accrual audits and maintain organized, accessible files and records.
Coordinate travel arrangements for staff, including preparation of out-of-state travel documentation in compliance with state travel regulations.
Ensure accurate accounting codes and required documentation for travel-related activities.
Lead scheduling and coordination of meetings involving multiple internal and external stakeholders.
Arrange meeting logistics, including conference calls, web-based video services, and assistive technology as needed.
Attend meetings, take accurate notes, and maintain meeting documentation and follow-up materials.
Maintain office files and ensure work products and records are organized, current, and readily accessible.
Provide administrative support for program implementation activities across public health regions.
Coordinate social media releases and assist with website updates and maintenance.
Coordinate the development and production of flyers and other program communications in collaboration with the team and partners.
Perform other administrative duties and related responsibilities as assigned.
Numbers & Facts
Location
Nashville, TN
Job Type
Contractor
Salary
$22–$24 Per Hour
Qualifications
Education and Experience:
Bachelor's degree from an accredited college or university AND Three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education:
Qualifying full-time increasingly responsible sub-professional, paraprofessional, or professional experience may substitute for the required education on a year-for-year basis, up to a maximum of four years. Substitution of Education for Experience:
Additional graduate coursework in public administration, business administration, or another acceptable field may substitute for the required experience on a year-for-year basis, up to a maximum of two years.