Administrative Assistant

Job Title

Responsibilities:

• Act as the point of contact between internal/external clients.
• Undertake the tasks of receiving calls, taking messages and routing correspondence.
• Handle requests and queries appropriately.
• Maintain diary, arrange meetings and appointments, and provide reminders.
• Make travel arrangements.
• Take dictation and minutes and accurately enter data.
• Monitor office supplies and research advantageous deals or suppliers.
• Produce reports, presentations, and briefs. Develop and carry out an efficient documentation and filing system.
• Manage reception area greeting/checking in all visitors.
• Help maintain a clean and organized office environment.
• Operate general office equipment for various applications, such as database and document management and word processing.
• Order and set up lunches as requested.
• Maintain inventory of office supplies.
• Process expense reports for business travel, events, and other office related expenses.
• Maintain scheduling and event calendars as well as coordinate events.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.

Requirements:

• HR experience & experience with employee training.
• Comprehension of office management systems and procedures.
• Excellent knowledge of MS Office.
• Proficiency in English. Successful planning and time management skills.
• Up to date with advancements in office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• High level verbal and written communications skills.
• Discretion and confidentiality.

Educational requirements:

• High school diploma/GED required.