Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Responsibilities
Key Responsibilities Timekeeping Assistance
Permitting & Compliance
Vendor Insurance Compliance & Risk Management
Vendor & Subcontractor Administration
Assistance with Pay Applications & Billing
Drawings, Printing & Equipment
Fleet & Field Support
Safety & Training Portal Management
Marketing & Photography Coordination
Site Access & Badging
Mail, Notary & Facilities Liaison
Office Management
Company Apparel & Promotional Items Management
Employee Engagement Management
Qualifications
Associate's degree required; administrative training a plus
Previous experience as an Administrative Assistant or in a similar role; construction industry experience preferred
Familiarity with standard office equipment (printers, copiers, fax machines, plotters)
Excellent computer skills, including proficiency with Microsoft Word, Outlook, and PowerPoint, as well as online portals and office software
Highly organized with strong time management skills and the ability to prioritize and manage multiple recurring projects and deadlines
Excellent written and verbal communication skills for coordinating with vendors, agencies, and government/permitting offices
Discretion in handling confidential company, vendor, and employee information
Notary certification a plus (or willingness to obtain)
Numbers & Facts
Location
Orlando, FL
Job Type
Full-time
Skills
Administrative Skillsunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Computer Skillsunmatched
Constructionunmatched
Copying Machinesunmatched
Establish Prioritiesunmatched
Fax Machinesunmatched
Governmentunmatched
Health Insuranceunmatched
Insuranceunmatched
Internet Applicationunmatched
Internet Portalunmatched
Maintain Complianceunmatched
Marketingunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Office Equipmentunmatched
Office Managementunmatched
On Site Supportunmatched
Online Trainingunmatched
Organizational Skillsunmatched
People Managementunmatched
Photographyunmatched
Plan Meetingsunmatched
Plottersunmatched
Presentation/Verbal Skillsunmatched
Printersunmatched
Printingunmatched
Project/Program Managementunmatched
Risk Managementunmatched
Safety Trainingunmatched
Telephone Skillsunmatched
Time Managementunmatched
Vehicle Fleetsunmatched
Writing Skillsunmatched
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