Administrative Skills, Billing, Bookkeeping, Communication Skills, Customer Response, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Follow Through, Logistics, Multitasking, Organizational Skills, Post-Sales, Presentation/Verbal Skills, Record Keeping, Sales, Spreadsheets, Telephone Skills, Time Management, Writing Skills
Administrative Assistant — Rapid Estate Liquidators & Auction Gallery
Primary Responsibilities
- Provide day-to-day administrative support to the auction team before, during, and after sales
- Answer phones and emails, respond to basic client inquiries, and route more complex questions appropriately
- Assist with auction preparation including catalog organization, data entry, and document management
- Enter and maintain accurate records for consignors, bidders, invoices, and payments
- Coordinate paperwork related to consignments, condition reports, and post-sale follow-ups
- Support invoice processing, filing, and light bookkeeping tasks as needed
- Help keep the office organized and running smoothly during busy sale periods
Auction & Client Support
- Assist with bidder registration and customer service during previews and auction days
- Communicate clearly and professionally with consignors, buyers, shippers, and vendors
- Help prepare shipping lists and coordinate basic logistics with our shipping partners
- Track deadlines and follow up on outstanding paperwork or client responses
Skills & Qualifications
- Strong organizational skills and attention to detail
- Comfortable working with spreadsheets, email, and basic office software
- Clear written and verbal communication skills
- Ability to juggle multiple tasks and shifting priorities, especially around auction dates
- Reliable, punctual, and able to work independently once trained
- Previous administrative, office, or customer service experience preferred
Nice to Have (but Not Required)
- Experience working in an auction house, gallery, estate sale, or similar environment
- Familiarity with inventory systems, databases, or auction platforms
- Interest in antiques, art, collectibles, or the auction industry in general
Work Environment
- Fast-paced around auction cycles, quieter between sales
- Small team where flexibility and teamwork are important
- In-office role
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Rapid Estate Liquidators and Auction Gallery