Administrative Assistant, Part -Time

Principle Duties and Responsibilities

o Assists in processing invoices and purchase orders and maintaining the budget

spreadsheet,

o Assists in processing program registrations, memberships and sales, Processes facility rentals and permits,

o Records revenue collection batches for the department,

o Perform other data entry functions as needed,

o Assist in processing and maintaining tracking system for various permits, reports, and certificates of insurance,

o Provides clerical assistance to the Department of Parks, Recreation and Arts,

o Provides support by handling excess department phone traffic,

o Assists with C,A,P,R,A accreditation,

o Monitors and updates the departments website as necessary,

o Assists in the creation and posting of the departments meeting agendas and minutes,

o Assists with calendars and scheduling,

o Gathers information on special projects as needed,

o Assists with creating marketing materials and distributing flyers,

o Assists with programming on an as-needed basis,

o Performs a variety of clerical work, including creating reports, scanning, filing, shredding and making copies,

o Assists other divisions and departments during emergencies,

o Orders and maintains supplies,

o Performs other duties, as assigned,

Knowledge, Skills and Abilities

Ability to demonstrate initiative and work independently or in and group. Make independent judgements, work with others, grasp new concepts quickly and be able to continually adapt to the changing work environment, The position may the performance of delegated administrative tasks in contrast to more general clerical responsibilities,

Thorough knowledge of Windows-based word processing, spreadsheet (Excel), and database applications, Cash, Proficient typing and proofreading skills required, along with knowledge of general office procedures, business, English, spelling, basic math and grammar,

Ability to operate current office equipment, including copiers, scanners, calculators and computers, Able and desire to work indoors and outdoors with varied hours such as days, and occasional nights, weekends and holidays individually or with a group, Must be able to bend, kneel, stoop, reach, and lift, Must be able to stand for extended periods of time and sit at a desk up to fifty percent of the day in a busy, close office environment where noise and interruptions prevail, May be required to move tables, and chairs, work special events, and lift up to a maximum of 25 pounds, Requires: alertness, precision, memory, concentration, good judgment, reasoning, patience, problem solving, and creativity, Must be safety conscious, positive, people and service oriented, a team player and self-starter,

Previous experience in preparation of accurate meeting minutes, reports, invoice processing, and documentation desirable

Minimum Education, Certification and Expertise

High School diploma or GED required. One (1) year experience in related field preferred. Must have a valid drivers license and maintain a safe driving record.