Seeking a qualified applicant to provide daily administrative support to our structural fabrication manufacturing center. The selected applicant will provide direct support to the D781 Site Manager of the Rhoads Focus Factory location. The administrative assistant will provide administrative support to the onsite operations team at the vendor site.
Qualified applicants must possess a high degree of professionalism, be able to maintain confidentiality with all business & personnel matters and capable of prioritizing and multi-tasking in a fast-paced environment
Applicant must be able to support time-critical assignments and competent to inter-face with all levels of management throughout the facility
Responsibilities include but are not limited to the following:
Maintaining and updating department key metrics
Maintaining records on specific qualifications and requirements of the personnel within the department
Develop, maintain and update various reports as needed
Work with program office to process visit requests and badge requests
Generate department memos
Establish meeting minutes
Develop business presentations
Establish weekly agendas for supervisors to ensure they understand their individual performance
Monitor and maintain overhead account expenditures
Perform overhead purchases of office equipment (Printers, ATA’s, etc) and supplies (Staples, Fed Ex, etc.) with the managers approval
Assist with generating and submitting Concur travel itineraries and expense reports
Other duties as required and assigned by the Manager
May require travel to other Focus Factory sites, Groton, CT or QP, RI as needed
Assist with submitting Extended Work Assignments
This position is located on-site at the Rhoads Focus Factory facility in Philadelphia, PA.
Qualifications:
Required:
2+ years of Administrative Assistant experience in an office setting
High School Diploma or Equivalent
Proficient in computer applications such as MS Office suite to include MS Outlook, Access, Excel, Project, Visio, TEAMS, and more
Must be available to work extended hours and weekend as business needs dictate
Must be available to travel to other Focus Factories and other business locations as business needs arise
Preferred:
College degree
5+ years of Administrative Assistant experience
Proficient with use of the EB Business Systems, including Power BI
Skills:
Skills:
Good organizational, presentation and communication skills
Applicant must be willing to work in a collaborative and team environment
Possess strong communication and interpersonal skills
Strong attention to detail and problem resolution skills
Strong typing/data entry skills needed and satisfactory demonstration of keyboarding ability