Administrative Assistant

Position:

Administrative Assistant

Type:

Charter

Location:

Urban

Job ID:

136139

County:

Northwest Maricopa

Posted:

October 28, 2026

Contact Information:

George Gervin Prep Academy

2801 E. Southern Ave.

Phoenix, Arizona 85040

District Website

Contact:

Kat Hewson

Phone: 4802192121

Fax:

District Email

Job Description:

Key Responsibilities

• Manage daily front office operations, including answering phones, greeting visitors, responding to inquiries, and maintaining a welcoming environment.

• Provide administrative and clerical support to the principal and school leadership team.

• Maintain accurate student records, attendance documentation, enrollment files, and school databases.

• Monitor daily student attendance, tardies, early dismissals, and parent notifications.

• Assist with student enrollment, registration, withdrawals, and records requests.

• Coordinate staff attendance records, substitute coverage, timesheets, and administrative documentation as assigned.

• Support school communication through phone calls, emails, parent notifications, and schoolwide announcements.

• Maintain office supplies, filing systems, calendars, and operational records.

• Assist with school events, field trips, transportation communication, and family engagement activities.

• Follow school safety and security procedures, including visitor check-in and student release protocols.

• Maintain confidentiality of student, family, and employee information.

• Perform additional administrative and operational duties as assigned by school leadership.

Qualifications

• High school diploma or equivalent required; associate degree or additional administrative training preferred.

• Previous experience in school administration, office management, or administrative support preferred.

• Strong organizational, communication, multitasking, and customer service skills.

• Proficiency in Microsoft Office, Google Workspace, and electronic recordkeeping systems.

• Experience with student information systems preferred.

• Ability to maintain professionalism, confidentiality, and composure in a fast-paced environment.

• Bilingual English/Spanish preferred.

Other:

George Gervin Prep Academy is seeking a highly organized, professional, and customer-service-oriented Front Office Administrative Assistant to support daily school operations. This individual serves as the first point of contact for families, students, staff, and visitors while providing essential administrative support to school leadership. The ideal candidate is dependable, detail-oriented, proactive, and able to manage multiple priorities in a fast-paced school environment.