Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring efficient office management, and providing exceptional customer service. This position requires proficiency in various administrative tasks and the ability to handle multiple responsibilities in a fast-paced environment.

Duties

• Manage front desk operations, greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems, demonstrating excellent phone etiquette while directing calls appropriately.
• Perform data entry tasks accurately and efficiently, maintaining up-to-date records.
• Assist with calendar management, scheduling appointments, and coordinating meetings.
• Provide clerical support including filing, proofreading documents, and preparing reports.
• Utilize Microsoft Office Suite and Google Workspace for document creation and communication.
• Maintain office organization through effective filing systems and inventory management.
• Support bookkeeping functions as needed, including basic accounting tasks using QuickBooks.
• Deliver outstanding customer support by addressing client needs and resolving issues promptly.
• Collaborate with team members to enhance office productivity and efficiency.

Requirement:

• Previous administrative experience is required; experience as a dental or medical receptionist is a plus.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks or similar accounting software is preferred.
• Strong organizational skills with the ability to manage time effectively and prioritize tasks.
• Excellent typing skills with attention to detail for accurate data entry and documentation.
• Bilingual candidates are encouraged to apply to enhance communication with diverse clientele.
• Demonstrated customer service skills with a focus on providing positive experiences for clients. If you are a motivated individual with a passion for supporting teams through effective administrative practices, we invite you to apply for this exciting opportunity.

Benefits:

• Pay from $23 to $27 per hour
• Complete health insurance coverage and 401(k) with 6% employer match that starts day one!
• Paid holidays and generous paid time off.