Administrative Assistant / Receptionist
KORE1 Technologies
Irvine, CA
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JOB DETAILS
SALARY
$20–$22 Per Hour
LOCATION
Irvine, CA
POSTED
6 days ago
KORE1, a nationwide provider of staffing and recruiting solutions, has an immediate opening for an Administrative Assistant / Receptionist in Irvine, Ca.
*This position is fully onsite.
Job Summary:
The Administrative Assistant / Receptionist serves as the first point of contact for the Home Office and plays a critical role in ensuring a welcoming, organized, and efficient workplace. This role supports day-to-day office operations, provides administrative support across departments, and helps create a positive and professional environment for associates, visitors, and leadership. This individual is highly organized, proactive, and service-driven, with the ability to manage multiple priorities while maintaining attention to detail.
Key Duties:
Front Desk & Office Presence
• Serve as the first point of contact by greeting visitors, candidates, and vendors in a professional and welcoming manner
• Answer and direct incoming calls, emails, and inquiries
• Manage visitor check-in processes and maintain office security protocols
• Maintain a clean, organized, and presentable reception and common areas
Administrative Support
• Provide administrative support to Home Office leaders and departments as needed
• Assist in scheduling meetings, and coordinate conference room usage
• Assist with preparation of materials, presentations, and reports
• Handle incoming and outgoing mail, packages, and deliveries
Office Operations & Coordination
• Support daily office operations, ensuring efficiency and organization
• Order and maintain office supplies, kitchen inventory, and equipment
• Coordinate with vendors for office services (maintenance, cleaning, repairs, etc.)
• Assist with onboarding logistics for new hires (workspace setup, supplies, coordination with IT/HR)
Meetings & Events
• Coordinate meetings, including room setup, catering, and technology needs
• Support planning and execution of Home Office events, team meetings, and engagement activities
• Assist with internal communications and office announcements
General Support
• Maintain filing systems and office records (physical and digital)
• Assist with special projects and cross-functional initiatives
• Provide general support to ensure a positive associate experience in the Home Office and maintain a calm, compassionate, and professional demeanor as well as emotional resilience.
Other Duties
• Respond to urgent, time-sensitive matters as needed outside of standard business hours; flexibility for evenings/weekends required based on operational needs.
• In rare occasions the role may involve emotionally intense situations, including interactions with residents who may display confusion, agitation, or behavioral challenges, and with family members experiencing stress or grief.
• This position may require work outside of scheduled hours, including evenings and weekends, based on operational needs.
• Flexibility to respond to urgent or time-sensitive matters is expected outside regularly scheduled hours.
Qualifications
• 2+ years of administrative, receptionist, or office coordination experience preferred
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Professional, polished, and customer-service oriented demeanor
• Ability to multitask and adapt in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with office systems and tools (e.g., calendars, scheduling platforms, HRIS tools) is a plus
• Excellent communication, relationship-building, and team skills.
• Must be highly organized, self-motivated, and capable of thriving in a field-based, multi-community role.
• Valid driver's license and reliable transportation required.
Skills, Knowledge, and Abilities:
• High level of accuracy and organization in all tasks
• Clear, professional, and responsive in interactions.
• Able to anticipate needs and takes proactive action
• Works effectively across teams and functions
• Ability to work both independently and collaboratively across multiple teams and sites.
• Effective time management and prioritization skills.
• Must be comfortable working in an environment with pets, including, but not limited to, dogs, cats, and birds.
• Must be able to sit, stand, walk, and drive for extended periods.
• Requires the ability to occasionally lift materials weighing up to 20 pounds.
The Administrative Assistant / Receptionist serves as the first point of contact for the Home Office and plays a critical role in ensuring a welcoming, organized, and efficient workplace. This role supports day-to-day office operations, provides administrative support across departments, and helps create a positive and professional environment for associates, visitors, and leadership. This individual is highly organized, proactive, and service-driven, with the ability to manage multiple priorities while maintaining attention to detail.
Key Duties:
Front Desk & Office Presence
• Serve as the first point of contact by greeting visitors, candidates, and vendors in a professional and welcoming manner
• Answer and direct incoming calls, emails, and inquiries
• Manage visitor check-in processes and maintain office security protocols
• Maintain a clean, organized, and presentable reception and common areas
Administrative Support
• Provide administrative support to Home Office leaders and departments as needed
• Assist in scheduling meetings, and coordinate conference room usage
• Assist with preparation of materials, presentations, and reports
• Handle incoming and outgoing mail, packages, and deliveries
Office Operations & Coordination
• Support daily office operations, ensuring efficiency and organization
• Order and maintain office supplies, kitchen inventory, and equipment
• Coordinate with vendors for office services (maintenance, cleaning, repairs, etc.)
• Assist with onboarding logistics for new hires (workspace setup, supplies, coordination with IT/HR)
Meetings & Events
• Coordinate meetings, including room setup, catering, and technology needs
• Support planning and execution of Home Office events, team meetings, and engagement activities
• Assist with internal communications and office announcements
General Support
• Maintain filing systems and office records (physical and digital)
• Assist with special projects and cross-functional initiatives
• Provide general support to ensure a positive associate experience in the Home Office and maintain a calm, compassionate, and professional demeanor as well as emotional resilience.
Other Duties
• Respond to urgent, time-sensitive matters as needed outside of standard business hours; flexibility for evenings/weekends required based on operational needs.
• In rare occasions the role may involve emotionally intense situations, including interactions with residents who may display confusion, agitation, or behavioral challenges, and with family members experiencing stress or grief.
• This position may require work outside of scheduled hours, including evenings and weekends, based on operational needs.
• Flexibility to respond to urgent or time-sensitive matters is expected outside regularly scheduled hours.
Qualifications
• 2+ years of administrative, receptionist, or office coordination experience preferred
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• Professional, polished, and customer-service oriented demeanor
• Ability to multitask and adapt in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Experience with office systems and tools (e.g., calendars, scheduling platforms, HRIS tools) is a plus
• Excellent communication, relationship-building, and team skills.
• Must be highly organized, self-motivated, and capable of thriving in a field-based, multi-community role.
• Valid driver's license and reliable transportation required.
Skills, Knowledge, and Abilities:
• High level of accuracy and organization in all tasks
• Clear, professional, and responsive in interactions.
• Able to anticipate needs and takes proactive action
• Works effectively across teams and functions
• Ability to work both independently and collaboratively across multiple teams and sites.
• Effective time management and prioritization skills.
• Must be comfortable working in an environment with pets, including, but not limited to, dogs, cats, and birds.
• Must be able to sit, stand, walk, and drive for extended periods.
• Requires the ability to occasionally lift materials weighing up to 20 pounds.
Compensation depends on experience but is typically 20-22/hr.
ABOUT KORE1
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Specializing in professional and technical recruiting, KORE1 is committed to supporting top IT, Engineering, Creative, Scientific, Accounting and Finance professionals in their career paths. We build deep relationships with leading companies, connecting them to exceptional talent every day. With extensive industry expertise and unmatched opportunities, our goal is to provide a unique experience for our contractors and consultants as they prepare for their next role. We are passionate about matching the right people with the right companies.
Kore1 provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Kore1 complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Kore1 expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Kore1's employees to perform their job duties may result in discipline up to and including discharge.
About the Company
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