Administrative Assistant / Receptionist

We have an immediate opening for an Administrative Assistant / Receptionist.

The position will be full-time, Monday thru Friday, 8:00am to 5:00pm with an hour for lunch.

Duties include, but are not limited to:

· Answering phones (4 lines)

· Typing emails dictated by the President of company

· Typing up Inspection Reports, Service Estimates and Job Tickets

· Scanning of vendor invoices into the Network (FileShare)

· Organizing scanned files (Data Entry)

· Greet customers and vendors.

· File vendor invoices

· Make sure all emails are printed and in customer’s folders

· Research and order office supplies

· Set up vehicle folders of newly purchased cars

· Organize vehicle folders of cars sold or service/restoration cars which are complete

· Purge vendor folders at end of year and set up new ones for new year.

The ideal candidate would possess the following qualities and skills:

· Ability to work and multitask in a very fast-paced atmosphere.

· Fast and accurate typing and data entry skills; Ideally 50 WPM or greater

· Ability to work with strong and dynamic personalities.

• Knowledge of and experience with Microsoft Office software (Word, Excel and Outlook).

· Good written and verbal communication skills.

· Personable and professional demeanor.

· Organized and detail-oriented.

· Previous experience in an administrative position.

· Previous experience in the automotive sales and/or service industry would be a plus.

A 90-day performance review will be conducted, at which time compensation may be reviewed based on overall job performance, attendance, reliability, initiative, and the ability to meet the expectations of the position.

Thank you!

Please no phone calls or walk-ins. Please visit our website at www.classicshowcase.com to learn more about who we are and what we do.

Classic Showcase is an established company in business for more than 35 years, a global leader in European car restoration, sales and service located in Oceanside, California.