105 Results for

Administrative Support Jobs in Oceanside, CA

Jobs

Lakeside, CA12 days ago

Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary. Enter and track Daily Delivery route variances in SAP and on Excel spreadsheet and.

San Juan Capistrano, CA20 days ago

The Medical Assistant supports daily clinic operations through a combination of clinical and administrative responsibilities, including direct patient care, front office duties, and back office support. If you’re looking for a Medical Assistant job with career growth, mentorship, and meaningful patient impact, apply today and start building your future with Paloma Medical Group.

New!

San Diego, CA6 days ago

$30–$35 Per Hour

Our track record includes participation in San Diego's record residential sale, the $47 million closing of 6026 Camino De La Costa, along with numerous high-value coastal and waterfront transactions. The core is operations: building and documenting the systems, owning the CRM, coordinating listings and transactions, keeping vendors and deadlines in line.

New!

San Diego, CA1 day ago

$55,000–$80,000 Per Year

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New!

Carlsbad, CA6 days ago

Full-time
Employee

2+ years of administrative or office support experienceStrong organizational skills and attention to detailComfortable multitasking and working in a fast-paced environmentProficiency in Microsoft Office (Outlook, Excel, Word)Excellent communication skills and a positive, team-oriented attitude. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

New!

San Diego, CA6 days ago

Full-time
Employee

Support the Property Manager with daily operations of assigned propertiesServe as a point of contact for tenants, handling inquiries, requests, and concerns in a timely and professional mannerAssist with leasing activities including scheduling tours, processing applications, and preparing lease agreementsCoordinate maintenance requests and follow up to ensure timely completionTrack rent payments, assist with collections, and maintain accurate tenant recordsHelp prepare reports, budgets, and general administrative documentationMaintain compliance with company policies and local housing regulationsSupport move-ins, move-outs, and unit inspections. 1–3+ years of property management or real estate experience preferredStrong customer service and communication skillsHighly organized with strong attention to detailProficient in Microsoft Office (Excel, Word, Outlook)Experience with property management systems (e.g., Yardi, AppFolio, or similar) is a plusAbility to multitask and prioritize in a fast-paced environment.

New!

San Diego, CA3 days ago

Administrative Support-Data Entry. Profession: Administrative Support .

New!

San Diego, CAToday

$35–$45 Per Hour

Experience and Qualifications:At least 3 years of experience as a legal administrative assistant experience in litigation, preferably in a mid-size law firm, or larger, environment, including trust and estate disputes, probate litigation, court filings, and deadline management. As a Legal Administrative Assistant in our Private Client Services group, you will function as a liaison between our clients and attorneys as they work through estate planning and probate decisions.

New!

San Diego, CA3 days ago

$70,000–$95,000 Per Year

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

New!

San Diego, CAToday

The Center for Transplantation provides a full spectrum of care for the entire transplantation process - from pre-transplant evaluation to post-surgical maintenance -with the highest level of transplantation medicine available. Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs.

Escondido, California15 days ago

$25–$27 Per Hour

Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. The Administrative Support role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors.

Carlsbad, California18 days ago

$19–$23 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in Carlsbad, California. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

San Marcos, CA18 days ago

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Candidate must be proficient in necessary applications, experienced in multi-tasking and understand necessities of confidentiality, responsible for and provides clerical assistance to program staff members.

New!

San Diego, CA3 days ago

$55,000–$59,000 Per Year

In addition to the utilization of portable, rapid assay technologies to identify pathogens in the field, test specimens and limited epidemiologic data, when approved by the Institutional Review Board (IRB), are provided to the laboratory where diagnostics and, in some instances, in-depth pathogen characterization is conducted. Test specimens are collected from ongoing surveillance programs and from special investigations of febrile illnesses and pneumonia among military personnel or civilians (recruits, forces afloat, deployed forces, outbreaks of concern, and border populations).

New!

San Diego, CA3 days ago

$35–$45 Per Hour

Position responsibilities include, but are not limited to the following: Legal Administrative SupportManages files, opens new matters as requested by attorneys, and maintains all relevant document inclusions for the files . Experience and Qualifications: At least 3 years of experience as a legal administrative assistant experience in litigation, preferably in a mid-size law firm, or larger, environment, including trust and estate disputes, probate litigation, court filings, and deadline management.

New!

San Diego, CAToday

This position assists in but not limited to: performing clerical functions, extensive data entry, maintaining and creating new databases, preparing reports, flyers, brochures, materials and manuals for workshops, courses and scheduling and setting up meetings. The Administrative Assistant provides support in the general operations of the Office for Evangelization and Catechetical Ministry (OECM) and is responsible for providing administrative support to the Director and Associate Director for OECM.

New!

Oceanside, CAToday

Assist with maintaining electronic file system in accordance with NCTD policies and procedures on document control, this includes all executed agreements and official documents ensuring all original documents are saved in the agency's Document Management System. Duties may include, but are not limited to, the following: Provide high-quality administrative, clerical, and professional support to Division Chiefs, Directors and Managers, with a constant focus on exceptional work product and a service-focused attitude.

New!

San Diego, CA3 days ago

$70,000–$95,000 Per Year

San Diego, CA8 days ago

$30–$33 Per Hour

LHH Recruitment Solutions is seeking a highly organized and detail-oriented Executive Administrative Assistant for a temporary assignment based in La Jolla, San Diego. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Temecula, CA20 days ago

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in keeping things structured and on track. We're looking for a highly organized and self-driven Administrative Assistant to support our daily operations and overall student experience.

San Diego, California14 days ago

$22.51–$25 Per Hour

The Payroll Administrative Assistant supports the payroll function by handling routine, detail-oriented tasks that help ensure employees are paid accurately and on time. Essential Functions Statement(s): Assists in compiling payroll data such as hours worked, sick and vacation time, employee identification numbers, and supervisor approvals from time sheets and related records.

New!

San Diego, CAToday

$22–$28 Per Hour

Administrative Assistant – Mission Valley, San Diego LHH Recruitment Solutions is seeking a detail-oriented and organized Administrative Assistant to join our client's team in Mission Valley, San Diego. The Administrative Assistant will also assist with data entry, preparing reports, handling correspondence, and supporting various departments as needed.

New!

Fallbrook, CAToday

This role supports government leadership and staff by performing a wide range of administrative functions, ensuring efficient office operations, and facilitating coordination across teams. The Secretary III (Administrative Assistant) provides advanced administrative and clerical support to the Naval Surface Warfare Center (NSWC) in Fallbrook, CA.

San Diego, CA22 days ago

The Administrative Assistant is managing purchase orders and provides support to the Executive Assistant in handling signature requests and filing and other administrative tasks. Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality.

New!

San Diego, CAToday

$25–$30 Per Hour

The Administrative Assistant provides part-time support to LandCare's Corporate Office in San Diego, ensuring the smooth day-to-day operation of the office environment. Coordinate and arrange team lunches, including ordering, setup and cleanup as needed .

New!

San Diego, CA2 days ago

$45–$50 Per Hour

This position reports to the Office Manager, as well as their assigned attorneys, and is responsible for providing the requisite legal secretarial and administrative support (clerical) needs of their assigned attorneys. Performs other duties or tasks as assigned or requested by the Office Manager, attorneys, paralegals or Business Unit Leader, and other related tasks.

New!

Fallbrook, CA3 days ago

Travel Support: Make travel arrangements to include making reservations, preparing travel authorizations, assisting with travel claims, and reviewing all travel documentation IAW DoDI 5154.31, Provide a monthly financial report that addresses the status of funding on the Task Order to include total funding provided, labor funding expended, Other Direct Costs (ODCs) billed.

El Cajon, California30+ days ago

$20–$26 Per Hour

The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers, and generally keeping the office organized, tidy, and running smoothly. Geographic Disclosure: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

San Diego, CA30+ days ago

Full-time

As a Care Advocate(CA) your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, paperwork, and providing support to the chiropractic team & patients. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.

Temecula, CA7 days ago

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. • Ability to handle confidential HR tasks, support onboarding, manage multiple priorities, and work effectively with managers, staff, and clients.

New!

Laguna Woods, CA1 day ago

The Administrative Assistant plays a key role in supporting the Digital Marketing team by ensuring smooth operations, seamless communication, and effective organization of digital resources. As an Administrative Assistant for Digital Marketing at AmeriPharma, you will be responsible for providing high-level administrative support to the Digital Marketing department.

New!

San Diego, CAToday

$22–$24 Per Hour

Make referrals and connections to internal and external services, including other legal agencies, private attorney offices, and provided other referrals as needed: translation services, USCIS info Pass inquires, Change of Address forms, etc. Coordinate the maintenance and inventory of office equipment, including phones, copiers, printers, faxes, etc., tracks, orders and stores office supplies and forms.

New!

San Diego, CAToday

Administrative Assistant will provide office administration services in a fast paced. Present a professional image to our customer through personal appearance and overall branch cleanliness .

Dana Point, CA8 days ago

$21–$24 Per Hour

Healthy At Home Caregivers, a trusted non-medical home care agency in Dana Point, is seeking a reliable and organized Administrative Assistant to support daily office operations and client services. 1+ year of administrative or office experience (healthcare a plus).

San Diego, California13 days ago

$25–$32.50 Per Hour

San Diego, California23 days ago

$25–$32.50 Per Hour

San Diego, CA16 days ago

New!

Oceanside, CAToday

If substance use disorder program a negative tuberculosis test (TB) is conducted under licensed medical supervision within 45 working days of hire or within 5 working days of employment and valid cardiopulmonary resuscitation (CPR) and first aid certification upon hire or within 90-days of employment. • Aid in general operation of facility including organization and cleanliness, errands, office supplies inventory, ordering, and office equipment maintenance.

New!

San Diego, CA3 days ago

$100,000–$115,000 Per Year

This full-time, direct-hire role offers a hybrid work schedule after onboarding, a competitive salary of $100,000-$115,000 (commensurate with experience), and robust benefits. A boutique law firm seeks a Legal Administrative Assistant with 5-7 years of experience, including experience working for a Law Firm.

New!

San Diego, CAToday

Spanish speaking Administrative/Clerical Support: Provide assistance with data entry, processing technology recipient applications and contracts, entering technology donations into database, filing, telephone support and general administrative support as needed.

New!

San Diego, CAToday

Administrative/Clerical Support: Provide assistance with data entry, processing technology recipient applications and contracts, entering technology donations into database, telephone support and general administrative support as needed.

New!

El Cajon, CAToday

$20–$26 Per Hour

The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers,and generally keeping the office organized, tidy, and running smoothly. Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

San Diego, CA30+ days ago

Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus. Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA.

New!

Carlsbad, CA3 days ago

$19–$23 Per Hour

You will manage daily office operations, coordinate schedules and travel, support accounts receivable collections and payment processing, and maintain strong relationships with customers and internal teams. The position requires proficiency in both English and Spanish, strong customer service skills, and solid experience with accounts receivable processes and office software.

Dana Point, California30+ days ago

$60,000

3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization (preferably in property maintenance or real estate). The ideal candidate will have a strong technical background, excellent project management skills, and the ability to collaborate with cross-functional teams.

New!

Vista, CA3 days ago

$18–$22 Per Hour

This position will play a crucial role in the front desk, assembling client packets and/or overseeing Freedom of Information Act (FOIA) requests, among other administrative tasks. The ideal candidate will be eager to learn all aspects of office administration to provide comprehensive support as client and firm needs evolve.

New!

Poway, CAToday

$20–$23 Per Hour

Ultimate Staffing is actively seeking a dedicated Administrative Clerk to join their client's dynamic team in Poway. If you are interested in joining a supportive and dynamic team, please apply directly to this job posting for consideration.

New!

San Diego, CA5 days ago

Duties include, but not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

SAN DIEGO, California30+ days ago

$17.64–$26.49 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Carlsbad, CA30+ days ago

$45,000–$65,000

American Response Team is a locally-owned, 24-hour emergency services unit which responds to residences and businesses throughout the San Diego County and surrounding areas that have been affected by fire, water, smoke or mold damage. We immediately deploy technicians to control the incident and mitigate further damage by establishing containment and critical barriers, removing damaged and contaminated materials, sanitizing the affected area and preparing it for rehabilitation.

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Administrative Support Jobs in Oceanside, CA

Administrative Assistant Axelon Services Corporation

Medical Assistant / Medical Support Specialist Paloma Medical Partners, A California General Partnership

Administrative Assistant LUXURYSOCALREALTY | COMPASS

Litigation Assistant Jobot

Administrative Assistant Company Confidential

Assistant Property Manager Company Confidential

Administrative Support - Data Entry TotalMed Staffing

Legal Administrative Assistant Litigation Snell & Wilmer Staff

Litigation Administrative Assistant Nelson Mullins Riley & Scarborough

Administrative Assistant - Per Diem - Transplant UC San Diego

Administrative Assistant II Escondido Comprehensive Treatment Center

Administrative Assistant Ultimate Staffing Services

Administrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) Program North County Lifeline

Administrative Assistant - Onsite MPF Federal LLC

Legal Administrative Assistant Litigation Snell & Wilmer

Administrative Assistant, Office for Evangelization and Catechetical Ministry Catholic Diocese of San Diego Schools

Administrative Assistant NCTD

Litigation Administrative Assistant Nelson Mullins

Executive Administrative Assistant LHH Recruitment Solutions

Administrative Assistant Paul Mitchell Schools

Payroll Administrative Assistant Goodwill Industries of San Diego County

Administrative Assistant LHH

Secretary III (Administrative Assistant) - Naval Surface Warfare Center (NSWC) The Leading Niche

Administrative Assistant Lancesoft

Administrative Assistant (part-time) LandCare

Legal Administrative Assistant Clark Hill

Secretary / Administrative Assistant (5629) Three Saints Bay

Administrative Assistant Dynalectric Company

Chiropractic Administrative Assistant Merlo Chiropractic Inc

Administrative Assistant ABM Industries

Administrative Assistant for Digital Marketing AmeriPharma

IS Administrative Assistant (San Diego) Catholic Charities

Administrative Assistant Attero

Administrative Assistant Healthy at Home Caregivers

Administrative Assistant - San Diego GMO Liberty Military Housing

Interim. Administrative Assistant - GMO San Diego Office Liberty Military Housing

Administrative Assistant - Onsite MPF Federal

Administrative Assistant Mental Health Systems

Legal Administrative Assistant Talentry, LLC

Spanish Speaking Administrative Assistant Computers 2 Kids

Administrative Assistant Computers 2 Kids

Administrative Assistant EMCOR Group

Executive Administrative Assistant Kros-Wise

Administrative Assistant Aston Carter

Administrative Assistant – Dana Point, CA Carr Talent Acquisition

Office Administrative Assistant DYADlaw. P.C.

Administrative Clerk Ultimate LLC

Asst 2, Administrative MillenniumSoft Inc

Seasonal, Operations Administrative Assistant H&R Block

Administrative Assistant / Dispatcher American Response Team

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