Administrative Assistant

Position Summary:
The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role supports managers, employees, and clients through a variety of tasks related to communication, scheduling, document management, and office coordination.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and correspondence.
• Schedule appointments, meetings, and conference rooms.
• Maintain calendars and coordinate travel arrangements.
• Prepare reports, presentations, and other business documents.
• File, organize, and maintain electronic and paper records.
• Assist with data entry and database management.
• Order office supplies and manage inventory.
• Greet visitors and provide professional customer service.
• Process incoming and outgoing mail and packages.
• Support various departments with administrative projects and special assignments.
• Maintain confidentiality of sensitive information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 1+ years of administrative, office support, or customer service experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Ability to prioritize tasks and manage multiple deadlines.
• High attention to detail and accuracy.
• Professional demeanor and customer-focused attitude.