937 Results for

Administrative Assistant Jobs in Vallejo, CA

Jobs

New!

San Francisco, CA2 days ago

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

San Leandro, CA2 days ago

$80,000–$95,000

Responsibilities: MV Transportation is seeking an Assistant Fleet Maintenance Manager to assist the Fleet Maintenance Manager with management of the day-to-day maintenance aspects of the operation of CNG and propane vehicles. The Assistant Fleet Maintenance Manager’s responsibilities will include, but not be limited to, assisting the Fleet Maintenance Manager with the oversight of maintenance personnel, the organization of the maintenance yard and various administrative duties.

New!

Santa Rosa, CAToday

$24.95–$37.40 Per Hour

Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. Coursework/Training Minimum one year of work experience as a medical assistant that includes the following clinical skills: obtaining vital signs, administering injections, and medication administration Or.

New!

San Rafael, CA1 day ago

$27–$34 Per Hour

In additional to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. Description:Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions.

New!

San Francisco, CA1 day ago

You will work closely with administrative staff, other colleagues, and senior partners to provide excellent legal services to our clients. In this role, you will provide legal counsel, perform legal research and discovery, take depositions, prepare for and attend trials.

New!

Oakland, CA1 day ago

$25–$45 Per Hour

Responsibilities would include providing office administrative support, such as answering/returning client calls, assisting with client intake, scheduling consultations; processing payments, updating, maintaining client files, assisting with various aspects of client billing and collections and may also include assisting with other areas of business, such as marketing, social media interface, vendor research and vendor management. Minimum of 1 year experience as an Paralegal/administrative assistant/legal secretary in a law firm or other legal setting or a civil legal secretary and/or a combination of experience equally one year.

Oakland, CA22 days ago

BASIC FUNCTION: Perform a variety of proficient, specialized administrative assistant duties in an assigned area requiring excellent communication skills; utilize specialized knowledge and independent judgment involving frequent and responsible public contact; analyze and interpret data; plan, organize and coordinate office activities and communications to relieve the administrator of routine duties; provide for accurate and timely entry of a variety of data into various computer software programs. Administrative Assistant III: Perform all the essential functions of Administrative Assistant I and II as stated above in addition to the following: Perform highly responsible, proficient, and complex administrative, and office functions requiring an advanced level of initiative, organizational skills, technical and problem solving skills, and independent judgment; maintain office records; execute administrative policies.

Oakland, CA8 days ago

San Francisco, California9 days ago

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. As with all ClearView employees, there is an opportunity, and expectation, that the RA will join one of our many internal initiatives to integrate themselves into the company culture, engage with employees they may not otherwise, and continue to gain new skills, experience, and knowledge.

San Francisco, CA30+ days ago

$53–$58 Per Hour

In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts.

Oakland, CA30+ days ago

$30–$40 Per Hour

Client is seeking an experienced Administrative Assistant to support Directors and cross-functional business teams in a fast-paced corporate environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

San Francisco, CA30+ days ago

$85,000–$105,000 Per Year

LGT Capital Partners (USA) Inc. is the operating arm of LGT Capital Partners Limited in the United States executing a number of investment and client servicing functions, employing approximately 100 people. An international team of over 900 professionals is responsible for managing a wide range of investment programs focusing on private markets, liquid alternatives and multi-asset class solutions.

San Francisco, California16 days ago

Customer-Focused Mindset: Has a track record of providing exceptional support to both internal teams and external partners, consistently offering professional and reliable assistance by building strong relationships and exceeding expectations in customer service. Travel & Expense Management: Assist in booking travel and accommodations for executives, and manage expense reports through Navan for select VPs and Senior Directors, ensuring timely and accurate processing.

San Francisco, California30+ days ago

Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed. As an Administrative Assistant to the Compliance and Risk Management Departments, this person will work closely with all members of the Compliance and Risk Management teams as well as Administrative Assistants and departments across the firm.

San Francisco, CA15 days ago

San Francisco, CA24 days ago

A meaningful place to grow and learnwhether its your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstones mission to drive a new era of discovery in disease-oriented science and to mentor tomorrows leaders in an inspiring and excellent environment. The successful candidate will be a team player and a self-starter who is highly organized and able to prioritize, has a strong sense of responsibility, and possesses excellent verbal and written communication skills.

Concord, California9 days ago

They will perform service work for customers including answering billing questions, taking payments, making vehicle and coverage changes, and will handle other insurance questions or requests within their scope of work. They must utilize effective and timely follow-up systems, use technology to perform day-to-day tasks, complete special assignments, and send correspondence.

Martinez, CA29 days ago

$16.90–$20 Per Hour
Temporary

As a person who has assumed full or intermittent responsibility for the care or custody of dependent adults, the employee is legally obligated to report known, suspected, or alleged abuse, neglect, abandonment, abduction, isolation, or financial abuse of an elder or dependent adult immediately, or as soon as practicably possible, to the appropriate agency, with a written follow-up report within two (2) working days. The employee is required to maintain strict confidentiality of all client, employee, and inter-agency information in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the California Confidentiality of Medical Information Act (CMIA), the Lanterman Act, and Thrive Support Services, Inc. policies.

Walnut Creek, California29 days ago

Intermediate proficiency in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel); strong PowerPoint and Excel skills preferred. In District of Columbia,California, Colorado, Connecticut, Illinois,Maryland, Massachusetts, New York and Washington,the national base pay range for this job level is $35,000 to $65,000 annually.

New!

Fairfield, California5 days ago

From scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks.

San Francisco, CA30+ days ago

$48.08–$55.29 Per Hour

With over $80B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ's Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].

San Francisco, California9 days ago

With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].

Pittsburg, CA15 days ago

The positions we currently evaluate are: Building Maintenance Worker, Custodian I and II, Lead Custodian, Cook, Food Services Assistant, Food Services Supervisor, Food Services Supply Clerk, Food Services Coordinator, Grounds Worker/ Gardener I and II, Senior/ Lead Grounds Worker/Gardener, Lead Maintenance Mechanic, Senior Equipment Maintenance Worker. Job Open Date: 06/04/2026 Job Close Date: 07/06/2026 Open Until Filled No Foreign Degree and Credit Statement: In accordance with the Human Resources Procedure 3050.05, all foreign degrees and credits used to meet the minimum qualifications must be evaluated by an approved National Association of Credential Evaluation Services (NACES) agency www.naces.org prior to the implementation of the equivalency process.

San Francisco, CA30+ days ago

Here's what you can expect as part of our team: Paid time off: vacation, sick, personal, and floater days Benefits effective Day One - no waiting period Tuition support to help you keep learning and growing A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long‑term financial security. Ability and willingness to work with minimum supervision in a high-pressure, team environment that requires initiative, confidentiality, and demonstrates ability to work efficiently with all levels of personnel, both in person and on the telephone and in remote-work situations.

Fairfield, CA30+ days ago

San Francisco, CA30+ days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

Oakland, CA30+ days ago

Spectrum Center Schools and Programs, a growing, dynamic organization with a social mission to offer hope, is seeking an Administrative Assistant to join our award-winning Special Education team and perform meaningful work in a culture that welcomes innovation, encourages creative expression and offers limitless potential for personal and professional satisfaction! Spectrum Center Schools and Programs is a division of ChanceLight Behavioral Health, Therapy, & Education, the nation's leading provider of alternative and special education programs for children and young adults.

Oakland, CA30+ days ago

San Francisco, CA30+ days ago

$24–$26.78

Demonstrated organization skills to manage multiple projects and deadlines; Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team; Strong work ethic and attention to detail. Strong interpersonal communication skills; Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint); Perform related duties as assigned.

San Francisco, CA30+ days ago

Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Alameda, CA30+ days ago

$36–$48 Per Hour

Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs. Preferred Qualifications: Bachelor''s degree in Accounting, Finance, or a related field with 2+ years of experience, or equivalent combination of education and experience preferred.

San Francisco, CA30+ days ago

$28–$35 Per Hour

We are looking for a highly organized, customer focused Catering Sales Administrative Assistant to support our dynamic Catering Sales Team. We are seeking someone who thrives in a collaborative, high energy environment and enjoys multitasking with purpose: Excellent communication and customer service skills.

SAN ANSELMO, CA8 days ago

$23.84–$30.41 Per Hour

Under supervision of the Principal, the Middle School Administrative Assistant provides broad-based support to the school site by assisting school personnel, the student body and a variety of visitors; overseeing school site work flow; contributing to health and safety; serving as receptionist in the front office; handling assigned budgets and operating and maintaining equipment and systems. We are proud of our highly skilled, caring, and compassionate educators and staff and we are committed to creating a safe, equitable, and inclusive learning environment in which students feel a sense of belonging, are respected and celebrated for their differences, and are empowered to thrive socially, emotionally, and academically.

San Francisco, CA15 days ago

Performs outreach efforts to assist with meeting the NEMS' organizational goals, which may include calling and speaking with patients over the phone or preparing patient mailings to deliver care reminders; provides basic instruction to patients according to guidelines and scripts; makes appointments for patients and/or updates patient information in the Epic electronic health record system as needed. ESSENTIAL JOB FUNCTIONS: Provides general administrative support at the front desk reception area of the Administration department, including but not limited to greeting and monitoring guests and visitors, ordering lunches and/or refreshments for meetings, managing petty cash, coordinating reservation of company cars, ordering supplies, etc.

New!

California, California4 days ago

The role primarily focuses on managing emails, maintaining records, coordinating with internal teams, and ensuring smooth execution of operational tasks. We are seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support daily business operations and communication workflows.

Oakland, California28 days ago

$28–$33 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in California. This role is essential for ensuring the smooth operation of various departments and requires a dedicated professional who can manage multiple tasks efficiently.

New!

Sonoma, CA3 days ago

$22–$23

Our client is seeking an organized and detail oriented Administrative Assistant to support daily office operations, customer communications, and order processing activities. The ideal candidate thrives in a dynamic environment, enjoys multitasking, and can effectively manage changing priorities while maintaining accuracy and professionalism.

San Francisco, California30+ days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

San Francisco, CA30+ days ago

The employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff.

San Francisco, California30+ days ago

$30–$35 Per Hour

Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.

Vallejo, CA30+ days ago

$18–$22 Per Hour

Ability to work independently with minimal or no supervision, Excellent organization skills, which includes the ability to execute many assignments simultaneously while dealing with a steady of seemingly conflicting requests/priorities. Excellent interpersonal and communication skills with the ability to establish and maintain effective working relationships with subordinates, peers, management, external customers and the public.

San Francisco, CA30+ days ago

Full-time

SAN RAFAEL, CA8 days ago

$20–$25.53 Per Hour

As an Administrative Assistant, you will provide a wide range of administrative duties for the Regional Service Manager and the Regional Marketing Manager, as follows: Collect and analyze data to produce weekly and monthly specialized reports. Successful candidates will possess the following: 2+ years previous executive level support experience required.

San Leandro, CA14 days ago

$30–$35 Per Hour

Habitat Health provides personalized, coordinated clinical and social care as well as health plan coverage through the Program of All-Inclusive Care for the Elderly ("PACE") in collaboration with our leading healthcare partners, including Kaiser Permanente. If you feel that you have been the victim of a scam such as this, please report the incident to the Federal Trade Commission by selecting the 'Rip-offs and Imposter Scams' option: https://reportfraud.ftc.gov/#/.

Novato, CA30+ days ago

$28.60–$38.61 Per Hour

Bank of Marin, voted by our employees as one of the Best Places to Work by the North Bay Business Journal 14 consecutive years, is seeking an Administrative Assistant - Credit to join our Credit Risk Management team in Novato. In this team-oriented role, the Administrative Assistant - Credit provides administrative and operational support to Credit Administration by assisting with loan reporting, credit management functions, information gathering, and departmental coordination.

San Francisco, CA11 days ago

Candidates must be reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office.

Rohnert Park, California9 days ago

We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. Our idea of the ultimate candidate is one who is proactive, is experienced, enjoys providing excellent customer service to both teammates and customers, and loves taking ownership.

Richmond, CA28 days ago

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.

San Francisco, CA30+ days ago

$90,000–$115,000 Per Year

Jefferies Group LLC, the largest independent, global, full-service investment banking and capital markets firm headquartered in the U.S. focused on serving clients for 60 years, is a leader in providing insight, expertise and execution to investors, companies and governments. Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned.

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Administrative Assistant Jobs in Vallejo, CA

Legal Assistant Vaco LLC

Assistant Fleet Maintenance Manager MV Transportation

Associate Medical Assistant - Cardiology Providence Health and Services

Veterinary Assistant Animal Outpatient Specialty Network

Civil Litigation Attorney, Full-Time or Part-Time Vogl Meredith Burke & Streza LLP

Paralegal/Legal Secretary (Unlawful Detainer) The Shepherd Law Group

Administrative Assistant III: Bilingual (12 Months) - Special Education (2026-27) Oakland Unified School District

Administrative Assistant I: Bilingual - Lockwood STEAM Elementary (2026-27) Oakland Unified School District

Receptionist/Administrative Assistant ClearView Healthcare Partners

Executive Administrative Assistant StratAcuity Staffing Partners Inc

Administrative Assistant Metasys Technologies

Bilingual Administrative Assistant (Spanish) Felton Institute

Administrative Assistant LGT Capital Partners AG

Administrative Assistant Hinge Health

Administrative Assistant to Compliance and Risk Management Departments Dodge & Cox

Administrative Assistant Hinge Health Inc

Administrative Assistant Gladstone Institute of Neurological Disease

Administrative Assistant Receptionist Byrd Agency

Administrative Assistant - Temp Thrive Support Services, Inc.

Administrative Assistant II, Executive Support, Data Reporting, Project Management CNA

Administrative Assistant - Scheduling Groundworks

Senior Administrative Assistant/Executive Assistant, Investment Management ICONIQ Capital, LLC

Senior Administrative Assistant/Executive Assistant, Investment Management Iconiq

Administrative Assistant, Senior Contra Costa Community College District

Executive Administrative Assistant Canadian Nuclear Laboratories Ltd

Administrative Assistant - Scheduling Groundworks LLC

Administrative Assistant – Digital Marketing MatchPointe Group

Administrative Assistant Spectrum Center Schools and Programs

Administrative Assistant Rossier Park School

Administrative Assistant UC Law SF

Executive Administrative Assistant JPMorgan Chase & Co

Senior Administrative Assistant, Finance Penumbra Inc

Administrative Assistant - Catering Sales Legends Hospitality, LLC

School Administrative Assistant - White Hill Middle School Ross Valley School District

ADMINISTRATIVE ASSISTANT North East Medical Service

Executive Administrative Assistant VASL

Administrative Assistant Ultimate Staffing Services

Administrative Assistant BOLT Staffing

Legal Administrative Assistant- Litigation Ballard Spahr LLP

Administrative Assistant to General Secretary The Salvation Army USA

Administrative Assistant Felton Institute

Administrative Assistant, Client Services - Vallejo, CA SGS SA

Executive Administrative Assistant JPMorgan Chase Bank, N.A.

Regional Administrative Assistant Westamerica BanCorporation

Administrative Assistant Habitat Health

Administrative Assistant - Credit Bank of Marin Bancorp

Administrative Assistant The Hollister Group, Inc.

Administrative Assistant Servpro

Administrative Assistant Carriage Services Inc

Administrative Assistant - Equity Research Jefferies Financial Group Inc

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