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Administrative Assistant

Sacramento Region Community Foundation

Sacramento, CA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Accounting, Accounts Payable, Administrative Skills, Alliance/Partner Management, Billing, Calendar Management, Call Monitoring, Communication Skills, Contact Management, Credit Cards, Data Entry, Dental Insurance, Detail Oriented, Documentation, Executive Assistant Skills , Expense Reports, Facilities Management, Finance, Financial Reporting, Fund Management, Grant Administration/Management, Head of Finance, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Nonprofit, Office Management, Onboarding, Operational Support, Operations, Operations Management, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Project Schedule, Project Tracking, Reconciliation, Reimbursement, Standard Operating Procedures (SOP), Technical Leadership, Time Management, Travel Planning, Vendor/Supplier Management, Vision Plan, Writing Skills
LOCATION
Sacramento, CA
POSTED
Today

Administrative Assistant

About the Sacramento Region Community Foundation 

Our Mission: To lead, serve, and inspire enduring philanthropy for a just and vibrant Sacramento region. 

Our Vision: A thriving, resilient region where generosity and collaboration create equitable opportunity. 
As the capital region’s leading provider of philanthropic services, the Foundation helps individuals, families, businesses, and nonprofits give back with confidence and purpose. We manage more than 750 charitable funds and over $275 million in assets, with most funds endowed to support causes in perpetuity. 

Make a lasting impact — now and always. 
Since 1983, we’ve awarded over $275 million in grants — the majority benefiting communities in Sacramento, Yolo, El Dorado, and Placer counties. Beyond charitable fund management, we lead initiatives and partnerships that advance equity and opportunity, including the region’s annual Big Day of Giving and Philanthropy Summit. 
Learn more at http://www.sacregcf.org 

About the Opportunity: 
The Sacramento Region Community Foundation seeks a skilled, mission-driven professional to serve as Administrative Assistant. Reporting to the Director of Operations, this role plays a critical part in ensuring the smooth execution of daily operations, supporting organizational systems, and coordinating essential administrative functions across leadership areas. The ideal candidate is highly organized, proactive, adaptable, and comfortable supporting multiple executives in a mission-driven, fast-paced environment. This is a full-time, in-office, non-exempt position. 

KEY RESPONSIBILITIES 
Administrative & Operational Support
  • Provide day-to-day support to the Director of Operations: calendar management, scheduling, project tracking, meeting prep, SOP drafting, vendor coordination, and document organization.
  • Serve as a shared administrative resource for the Chief Impact Officer, Chief Philanthropy Officer, and Chief Financial Officer.
  • Distribute, scan, and electronically file all incoming and outgoing mail daily.
  • Maintain the organization's electronic and hard copy filing systems.
  • Support new employee onboarding, including preparing new hire binders.
  • Assist senior leadership with scheduling, event logistics, expense processing, travel coordination, and document preparation.
  • Provide front desk and general administrative backup to the Office Manager/Executive Assistant as needed.
  • Support the Director of Operations with compliance activities, including National Standards audit preparation and execution.
  • Assist organization-wide with meetings, internal trainings, retreats, and events (e.g., Big Day of Giving, Philanthropy Summit).
Finance & Accounting
  • Process gifts and grants under Accounting Manager supervision.
  • Assist with accounts payable, including processing vendor invoices with proper coding and documentation.
  • Scan, file, and ensure timely processing of gift documentation after checks are logged and deposited.
  • Digitize legacy paper records — invoices, contracts, reports, and financial files — ensuring accuracy, accessibility, and compliance.
  • Support routine financial processes including expense reports, invoice tracking, credit card reconciliations, and data entry.
Vendor, Facilities & Technology Coordination
  • Support vendor coordination by maintaining contact lists, scheduling service calls, and tracking contracts and invoices.
  • Assist with facilities management, including maintenance requests, safety protocols, and office supply inventory.
  • Help with technology onboarding/offboarding, equipment tracking, and IT vendor coordination.
Qualifications & Experience
  • 2-3 years of administrative or operational support experience; nonprofit experience preferred.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft 365 (Outlook, SharePoint, Word, Excel, Teams, and PowerPoint).
  • Ability to handle confidential information with discretion and professionalism.
  • Detail-oriented, reliable, and able to work both independently and collaboratively.
Preferred Skills
  • Experience supporting executives or leadership teams.
  • Familiarity with vendor management, facilities coordination, and/or basic safety tasks.
  • Comfort learning and using new technology platforms and workflow tools.
  • Commitment to the Foundation’s mission and values.
Work Environment & Physical Demands
This is an in-office position that operates in a professional office environment, Monday -Thursday eight (8) hours per day with Fridays off. Occasional work on Fridays in office or for events may be offered. This role requires regular use of standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional lifting of up to 25 pounds and some evening or early morning events may be required.

Compensation and Benefits:  
  • This is an in-office, eight (8) hour per day, Monday – Thursday position with occasional work on Fridays.
  • $22-$25 hourly, depending on experience. 
  • Medical/dental/vision insurance with employer contribution. 
  • 401K program with a generous Foundation contribution. 
  • Generous vacation and holiday pay. 
  • Cell phone/internet stipend. 
  • Fun mixers, team-building events, retreats and workshops, and professional development opportunities. 

The Sacramento Region Community Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. 

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 

 

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