Administrative Assistant

Administrative Assistant / Faculty Support Specialist

Location: Sacramento, CA
Pay Rate:$21.00/hour
Schedule: Full-Time

Position Overview

Our university client is seeking an Administrative Assistant / Faculty Support Specialist with 6 months to 1 year of higher education experience. This role supports faculty, staff, and academic operations through administrative coordination, exam preparation, and instructional material support.

Key Responsibilities

• Provide administrative support to faculty and departmental staff.
• Format and prepare assessments, midterms, and final exams.
• Support exam administration using ExamSoft.
• Print and distribute academic materials using PrintX.
• Reserve classrooms and meeting spaces through EMS.
• Generate rosters and sign-in sheets using Argos.
• Create seating charts, flashcards, and tent cards using SeatGen.
• Upload course syllabi and materials to LibGuides.
• Coordinate supplemental course materials for bookstore distribution.
• Submit maintenance and facilities requests through FAMIS.
• Answer phones, distribute mail, maintain records, and order office supplies.
• Assist with exam proctoring and special projects as needed.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• 6 months to 1 year of administrative experience in a college or university setting.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and maintain confidentiality.