Administrative Assistant

The Administrative Assistant supports the President's Office by providing high-level administrative, organizational, and communication support. This role serves as a key point of contact for internal and external stakeholders and requires sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Duties/Responsibilities:

• Coordinates and manages the President's calendar, including travel, meetings, appointments, and special events.
• Plans and executes events for the President's Office and the SLUH community.
• Prepares and reconciles expense reports, credit card receipts, and assists with budget tracking.
• Oversees correspondence and outreach from the President's Office, including gifts, condolences, and special acknowledgements.
• Serves as the primary point of contact for visitors, students, and callers to the President's Office.
• Supports onboarding and engagement of new members of the Board of Trustees (BoT).
• Prepares agendas, rosters, and meeting minutes for the BoT and Board Committee meetings.
• Provides administrative support to the BoT Chair and Board Committee leadership.
• Coordinates logistics for Board meetings, retreats, and related events.
• Partners with Advancement to support the President's fundraising and donor engagement efforts.
• Maintains donor and prospect information in Blackbaud.
• Monitors academic, athletic, advancement, and institutional calendars to proactively inform the President's schedule and priorities.
• Manages reservations for key campus conference spaces.
• Responds to inquiries and resolves administrative issues in a timely and professional manner.
• Manages Board and institutional materials to support the school's archives and historical records.
• Serves as an interface and co-moderator for the President's Ambassadors.
• Supports special initiatives and cross-functional projects as assigned.
• Maintains office and kitchen supplies.

Required Skills/Abilities:

• Strong verbal and written communication skills.
• Professional and approachable interpersonal and customer service skills.
• Highly organized with strong time management and attention to detail.
• Proficiency in Google Workspace.
• Ability to learn and effectively use OnBoard or similar Board management software.
• Working knowledge of Blackbaud or similar donor database systems.
• Demonstrated discretion and ability to handle confidential and sensitive information.
• Ability to prioritize multiple projects and meet deadlines in a dynamic environment.
• Self-directed with the ability to work both independently and collaboratively.

Education and Experience:

• Associate's degree required; Bachelor's degree in related field preferred.
• Five or more years of administrative or executive support experience, preferably in an educational, or mission-driven environment.

Physical Requirements:

• Must be able to lift up to 15 pounds at times.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to navigate and move throughout campus facilities.