Administrative Assistant

• Provide direct administrative support to all SSS departments, including updating job postings and employer data in Handshake, assisting with enrollment verifications, and reporting unposted daily attendance.
• Perform weekly and end-of-term updates related to student status changes, including withdrawals and graduations, to support badge access management.
• Navigate student databases, learning management systems (LMS), and other platforms to update student information, record advising notes, and respond to student inquiries.
• Assist students—on campus and online—with accessing and understanding academic records, schedules, and key university services.

• Serve as the primary point of contact and compliance manager for TSA and airportrelated security functions at the aviation campus.
• Manage access control for students, employees, and visitors in accordance with TSA  and airport guidelines.
• Attend TSA/airport audit meetings and serve as liaison for all audit-related communications and documentation.
• Coordinate with the San Antonio Badge and ID Office on missed appointments, disqualified applications, background clearance issues, and general badge processing.
• Approve or reject badge applications and issue voucher documentation; travel to the badging office as needed.

• Assist with the planning, coordination, and execution of university-wide events, including graduations, new student orientations, student life events, and other leadership-driven activities.
• Coordinate event logistics, including procurement support, billing/invoicing, and reservation tracking through the appropriate University departments.
• Support event setup, breakdown, and post-event cleanup to maintain organized, welcoming event spaces.
• Participate in student engagement efforts through on- and off-campus activities to help foster a sense of community.
• Additional duties as assigned.

• Engage in ongoing professional development and training to maintain and enhance jobrelated skills.
• Mandatory participation in the Hallmark Character Program to model and promote university core values. 
  
  

• Strong organizational and customer service skills with a high level of attention to detail.
• Professional demeanor with the ability to work both independently and collaboratively.
• Familiarity with FERPA guidelines and confidentiality practices in a higher education setting.
• Understanding of university systems, policies, and procedures, or the ability to quickly learn them.
• Ability to manage multiple tasks efficiently in a fast-paced environment.
•  Effective verbal and written communication and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• High School Diploma or GED.
• Minimum of one year of experience in an educational institution.
• Proficient in Microsoft Word and Excel.
• Reliable transportation to support travel between campuses and event sites.
• Must successfully pass a comprehensive background check.

• Associate degree from an accredited college or university.
• One or more years of experience in higher education.

Hallmark University is a nonprofit university offering degrees in Aviation Maintenance, Information Technology, Cyber Security, Business, and Nursing.