Administrative Assistant

Administrative Assistant

Location San Francisco, CA 94104 Date Posted July 20, 2026 Job ID 15101 Employment Type Contract Pay rate $33/hour

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant on behalf of a respected independent educational organization in San Francisco. This is an exciting full-time, on-site, contract-to-hire opportunity to join a collaborative, mission-driven team while providing high-level administrative support to executive leadership and helping ensure the smooth day-to-day operations of the organization.

The ideal candidate is highly organized, proactive, and detail-oriented with excellent communication skills and the ability to anticipate needs in a fast-paced environment. This role requires professionalism, discretion, and the confidence to support senior leadership while managing multiple priorities.

Position Overview

Reporting to executive leadership, the Administrative Assistant will serve as a trusted administrative partner, coordinating calendars, meetings, travel, communications, and special projects while supporting daily office operations. The successful candidate thrives in a collaborative environment, enjoys problem-solving, and takes pride in delivering exceptional organizational support.

Key Responsibilities

• Provide administrative support to executive leadership, including calendar management, scheduling, and meeting coordination.
• Coordinate executive travel arrangements, itineraries, and expense reporting.
• Prepare correspondence, presentations, reports, meeting agendas, and other business documents.
• Serve as a primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
• Assist with board meetings, leadership meetings, and special events, including logistics and meeting materials.
• Maintain confidential records, files, and executive documentation with a high degree of discretion.
• Support project coordination, follow-up on action items, and administrative initiatives across departments.
• Manage office supplies, vendor coordination, and general administrative functions.
• Assist with data entry, document management, and maintaining organized digital and physical filing systems.
• Provide general operational and administrative support as needed.

Qualifications

• 1-2+ years of experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar administrative support role.
• Experience supporting C-suite executives, senior leadership, or executive teams.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to prioritize multiple projects and deadlines.
• Outstanding written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.

Compensation:

This role offers a pay rate range between $31-$33/hour plus a comprehensive benefits package!

About our search firm:

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms in America and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times for over ten years running! More information about us can be found at www.scionnonprofitstaffing.com.

Scion Nonprofit, a division of Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate on the basis of race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and for the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Nonprofit proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We believe in following best practices and considering all qualified applicants that apply with us and value, for ourselves, our client companies, and for the candidates we represent.