Administrative Assistant

• Administrative Assistant will perform administrative tasks for the Vice President(s)s within the COO organization including calendar management, expenses, preparing meeting materials, presentations and other collateral, arranging international and domestic travel
• Arrange and coordinate medium-to-large onsite/offsite/virtual meetings, liaising with other departments as needed for event execution support, while helping to drive agenda, content, speakers and follow-up items
• Frequently assist with San Francisco based COO team needs and logistics as necessary by working closely with the Executive Assistant to the COO
• Arrange and coordinate logistics for customer meetings, conferences and other events as necessary including both internal and external participants
• Attend and participate in staff meetings, and other business meetings, as needed, to build an understanding of business priorities
• As an Administrative Assistant, you will conduct new vendor and purchasing requests, as needed, following through to ensure prompt processing, approvals and payments
• Build and maintain cross-functional and cross-company relationships and leverage such relationships to execute all tasks efficiently and with the best interest of the department, company and customers in mind

Requirements:

• Bachelor's degree or equivalent experience
• 3+ years of administrative assistant work supporting VP-level executives or higher
• 3+ years of experience assisting multiple executives in a Saas company
• Experience working at a rapidly growing company
• Experience and demonstrated success managing multiple priorities while working in remote environments and/or with remote executives
• Strong computer and software skills (Google apps, Zoom, Concur, Word, Excel)
• Excellent organization, attention to detail and ability to context switch between tasks and topics
• Thrives in an unstructured environment with minimal direction
• Able to manage multiple executives with different working styles