Job Description
YOUR NEXT OPPORTUNITY: The Administrative Assistant is responsible for providing administrative support to the Division and/or specific departments assigned. This position will provide general assistance to all levels of staff.
WHAT YOU'LL DO:
- Act as liaison between supervisor and others (i.e., departments, external contacts, vendors, clients, etc.).
- Provide prompt and professional service to all internal and external clients.
- Prepares and distributes internal communications and serves as a central clearing position for general information.
- Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc.
- Performs filing, typing, data input and other clerical support to all other departments and personnel, as directed.
- Answer inquiries and/or directs calls to appropriate staff and take messages as necessary.
- Coordinate and initiate meetings and travel arrangements for the Department. Arrange schedules for management staff.
- Maintain supervisor's calendar, schedule meetings and conference rooms for Department.
- Compose and/or edit/distribute letters, memos, reports, and other departmental correspondence on time.
- Provide support by photocopying, filing, and sending faxes as needed.
- Pull and put files into dead storage as required.
- The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position's role within the business unit.
WHAT YOU BRING TO US:
- Associate degree in Business Administration or related discipline
- Minimum 2 years' experience in office administrative work
- Can be a combination of education, training, and relevant experience
WHAT YOU'LL NEED TO BE SUCCESSFUL:
- Computer, filing, and 10-key skills required attention to detail is necessary; strong analytical skills favored
- Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle preferred
- Prioritize and manage multiple tasks, changing priorities as necessary
- Work under pressure and adapt to changing requirements with a positive attitude
- Oral and written communication skills as required for the position
- Self-motivated, proactive and an effective team player
- Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
Pay: Up to $25.00 per hour depending on experience
Hours/Days: 7:00 AM - 4:00 PM Monday - Friday rotating Sundays
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Numbers & Facts
| Location | San Jose, CA |
| Industry | Business Services - Other |
| Company Size | 100 to 499 employees |
| Website | http://www.employnet.com |
About Company
Always Hiring.™
Consistently Setting the Bar Higher.
Employnet, Inc. is a global leader in creating flexible workforce solutions. Each day we connect talented people to innovative companies with a wide range of skills and industries, helping to empower success.
Skills
- 10-key (Tenkey) Numeric Keypadunmatched
- Administrative Skillsunmatched
- Analysis Skillsunmatched
- Business Administrationunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Computer Skillsunmatched
- Conference Managementunmatched
- Data Entryunmatched
- Detail Orientedunmatched
- Establish Prioritiesunmatched
- Expense Reportsunmatched
- Fax Machinesunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Oracleunmatched
- People Managementunmatched
- Photocopyunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Professional Servicesunmatched
- Team Playerunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Typingunmatched
- Writing Skillsunmatched
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