Administrative Assistant

Administrative Assistant
Location: San Jose, California
Work Type: Long-Term Contract
Positions: 1
The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities
Administrative Support
• Provide general administrative support to teams and leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Handle correspondence, emails, and phone communications
Documentation & Record Management
• Prepare, format, and maintain documents, reports, and presentations
• Organize and maintain filing systems (electronic and physical)
• Ensure accuracy and confidentiality of records
Office Coordination
• Coordinate office activities and support daily operations
• Assist with meeting logistics (conference rooms, materials, etc.)
• Order and manage office supplies
Communication & Coordination
• Act as a point of contact between internal teams and external stakeholders
• Assist in coordinating projects and follow-ups
• Support onboarding and administrative processes
Data Entry & Reporting
• Enter and maintain data in systems and spreadsheets
• Generate basic reports and track information
• Assist with tracking tasks, deadlines, and deliverables
Must-Have Qualifications
• High School Diploma or equivalent (Associate/Bachelor's preferred)
• 2+ years of administrative or office support experience
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking skills
• Strong verbal and written communication skills
Preferred Qualifications
• Experience in corporate or professional office environments
• Experience with scheduling tools and office systems
• Ability to work independently and manage priorities
• Strong problem-solving skills