Administrative Skills, Calendar Management, Communication Skills, Data Entry, Detail Oriented, High School Diploma, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Operational Support, Operations, Operations Management, Order Supplies, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Reporting Skills, Spreadsheets, Systems Maintenance, Time Management, Writing Skills
Administrative Assistant
Location: San Jose, California
Work Type: Long-Term Contract
Positions: 1
The Administrative Assistant is responsible for providing day-to-day administrative and clerical support to ensure efficient office operations. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.
Key Responsibilities
Administrative Support
• Provide general administrative support to teams and leadership
• Manage calendars, schedule meetings, and coordinate appointments
• Handle correspondence, emails, and phone communications
Documentation & Record Management
• Prepare, format, and maintain documents, reports, and presentations
• Organize and maintain filing systems (electronic and physical)
• Ensure accuracy and confidentiality of records
Office Coordination
• Coordinate office activities and support daily operations
• Assist with meeting logistics (conference rooms, materials, etc.)
• Order and manage office supplies
Communication & Coordination
• Act as a point of contact between internal teams and external stakeholders
• Assist in coordinating projects and follow-ups
• Support onboarding and administrative processes
Data Entry & Reporting
• Enter and maintain data in systems and spreadsheets
• Generate basic reports and track information
• Assist with tracking tasks, deadlines, and deliverables
Must-Have Qualifications
• High School Diploma or equivalent (Associate/Bachelor's preferred)
• 2+ years of administrative or office support experience
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Excellent organizational and multitasking skills
• Strong verbal and written communication skills
Preferred Qualifications
• Experience in corporate or professional office environments
• Experience with scheduling tools and office systems
• Ability to work independently and manage priorities
• Strong problem-solving skills