Job Description
Admin Assistant – Studio City, CAWe are seeking an organized, tech-savvy, and detail-oriented professional to join our team. In this role, you will serve as the central hub of our daily property operations, managing digital workflows, vendor relations, and essential administrative tracking. This is an excellent opportunity for a proactive individual who thrives in a fast-paced environment and excels at maintaining seamless office and property workflows.Key Responsibilities
- Serve as the primary point of contact for tenant calls, vendor inquiries, and digital correspondence.
- Code, route, and input invoices into Yardi Voyager; research past-due statements and handle payment inquiries.
- Manage the end-to-end electronic maintenance process, from dispatching contractors to confirming completion.
- Maintain digital records for fire alarm testing, backflow compliance, and retail HVAC contracts.
- Update electronic tenant lists, vendor directories, utility logs, and master electric/gas meter files.
- Assist management with contract routing, vendor proposals, and digital documentation during budget season.
- Strong skills in Microsoft Office (Outlook, Word, Excel) and digital filing systems.
- Experience with Yardi Voyager or similar property management/accounting software is highly preferred.
- Comfortable managing invoice routing tools, electronic tracking logs, and computerized phone systems.
- Exceptional attention to detail with proven ability to maintain structured electronic files.
- Excellent written and verbal communication skills to effectively collaborate with tenants, vendors, and internal teams.
- Quick learner capable of prioritizing multiple digital workflows simultaneously.
Numbers & Facts
| Location | Studio City, California |
| Industry | Staffing/Employment Agencies |
| Company Size | 1 to 9 employees |
| Year Founded | 1992 |
| Website | https://www.careerstrategiesgroup.com |
About Company
Career Strtegies Group is a national, full service recruiting, outplacement and career services organization. The firm specializes in the career needs of attorneys, financial professionals, and C-suite and other senior executives. It also has a smaller recruiting operation for healthcare professionals and administrators in the NY, CT and NJ area. The firm has particular experience with professionals aged 50+, and in the area of career change for attorneys and professionals. Firm founder Bruce Blackwell is an original member of the career transitions team established by the New York City Bar Association, and is a noted author and lecturer on career issues for lawyers and other professionals.
Skills
- Accounting Softwareunmatched
- Administrative Skillsunmatched
- Billingunmatched
- Budgetingunmatched
- Communication Skillsunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Establish Prioritiesunmatched
- File Maintenanceunmatched
- Fire Alarmunmatched
- HVACunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft Wordunmatched
- Operationsunmatched
- Organizational Skillsunmatched
- Presentation/Verbal Skillsunmatched
- Property Maintenanceunmatched
- Property Managementunmatched
- Record Keepingunmatched
- Retailunmatched
- Team Playerunmatched
- Vendor/Supplier Relationsunmatched
- Writing Skillsunmatched
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