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Administrative Assistant

Prime Headhunting and Recruiting

West Palm Beach, FL

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JOB DETAILS
SALARY
$18–$22 Per Hour
SKILLS
Administrative Skills, Billing, Cash Management, Communication Skills, Computer Skills, Customer Support/Service, Driver's License, Heavy Equipment/Vehicles, Landscaping, Microsoft Excel, Microsoft Office, Microsoft Outlook, Multilingual, Organizational Skills, Parts Sales, Printers, Problem Solving Skills, Purchase Orders, Rentals, Sales Demonstration, Territory Management, Time Management
LOCATION
West Palm Beach, FL
POSTED
6 days ago
Job Description:

A heavy equipment dealership is seeking an organized and efficient Branch Administrator. In this role, the branch administrator will handle a full range of administrative duties in order to support the dealership.

Essential Functions and Responsibilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. (Other duties may be assigned)
  • Provides administrative support to all branch departments including parts, sales, and service.
  • Main focus on assisting in support for territory managers and ISRs with all types of customer or equipment issues.
  • Handles incoming and outgoing phone calls and email correspondence through the branch.
  • Interact with company personnel to assist in locating equipment and determining availability within the West Palm Beach branch and other branches.
  • Assists walk-in customers by learning basic qualifying questions for rentals/demos/sales to generate business.
  • Work with HQ to open customers in-house and PowerPlan accounts.
  • Complete accurate and timely records including agreements, requests, filing, and correspondence with HQ.
  • Coordinate with outside vendors such as haulers, janitorial and landscaping as well as ensure services are properly completed.
  • Issue purchase orders and approve invoices when necessary.
  • Assists General Manager in collecting on aged accounts.
  • Deposit cash daily and manage petty cash.
  • Ensures the store presents a good image to customers and staff including stocking goods such as coffee pods, printer paper, ink, and other office items.
Qualification: The requirements listed below are representative of the knowledge, skill, and/or ability required.
  • Invoice experience
  • Customer Service experience
  • Administrative Support experience
Education, Skill, and/or Experience Requirements:
  • Two-year college degree or heavy equipment sales experience may be substituted or combined with education.
  • Organization and communication skills must be highly developed. Computer skills need to be broad based.
  • Valid Drivers License and maintain a clean driving record.
  • Ability to communicate effectively with teammates and customers
  • Strong problem-solving skills.
  • Must be able to self-manage/self-motivate.
  • PC literate, proficient with MS Office, with an emphasis in Excel and Outlook required.
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Quick learner with the ability to think out of the box.
  • Bilingual a plus

Location: West Palm Beach

Pay Range: $18-$22/hr

Benefits: PTO/Sick Leave/401k, health benefits

Hours: Monday through Friday 8 AM - 5 PM

Salary: $18.00 - $22.00 per hour

About the Company

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