Administrative Assistant

The Administrative Assistant will handle basic office management functions (coding general office billing, ordering office supplies, organizing meetings and company events, etc.), as well as support the project management team with data entry, setting up project hand off meetings, compiling of project submittal and close out packages, minor project communications, report generation and compiling, and other tasks as needed.

Short Facts

• Westminster, CA, USA
• Project Management
• Permanent Position

Your collaboration

• General office duties including but not limited to: communicating with service providers, invoice processing, office supply ordering, organizing of internal/external meetings, and company events.
• Support of project management team located in regional offices with the compilation of project submittal and close out packages, setting up and facilitating project hand off meetings, as well as minor communications as needed.
• Data entry of new project bookings into SharePoint, SmartBid and Newforma software platforms.
• Take meeting minutes as needed on conference calls and/or in person meetings as required.
• Generate daily, weekly, monthly reporting (and compile) as needed for the director of project management and project managers.
• Performs other duties, as assigned.

Your competence

• Associates degree or a minimum of 2 years of general office experience.
• Experience working with MS Office (primarily Word, Excel, & Outlook)

Desirable, but not Essential:

• Previous experience working for a general contractor and/or mechanical subcontractor.
• Previous experience working with SAP, SmartBid, Smartsheet, Bluebeam, and/or Newforma applications.

Salary range for this position is $40,000 - $60,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).