Administrative Assitant

General Description

Ultimate Staffing is seeking a detail-oriented and organized Administrative Assistant to support daily operations for a growing company in Sacramento. This position serves as a key point of contact for office administration, project documentation, scheduling, and customer communication. The ideal candidate is professional, reliable, and able to thrive in a fast-paced environment.

Key Responsibilities

• Answer and direct incoming phone calls, emails, and visitor inquiries.
• Maintain project files, contracts, permits, and job documentation.
• Prepare reports, correspondence, meeting notes, and other administrative documents.
• Support project managers with scheduling, subcontractor coordination, and document tracking.
• Process invoices, purchase orders, and expense reports.
• Enter and maintain accurate data in company systems and spreadsheets.
• Schedule meetings, inspections, and appointments.
• Assist with onboarding paperwork and employee records.
• Track office supplies and place orders as needed.
• Ensure confidential information is handled professionally and securely.
• Perform general office support duties and other tasks as assigned.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Ability to manage multiple priorities with attention to detail.

Skills

• Administrative Support
• Data Entry
• Document Management
• Customer Service
• Scheduling & Calendar Management
• Invoice Processing
• Microsoft Excel
• Microsoft Outlook
• Written & Verbal Communication
• Organization & Multitasking

Compensation

• $24.00 per hour, depending on qualifications and experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.