Administrative Associate 2

AA2

Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support working under general supervision. The Administration team in the Department of Radiology is a tight-knit supportive team dedicated to providing high-level support to our world-class faculty. We are seeking an Administrative Associate 2 (AA2) to provide administrative and operational support to the department and faculty. The AA2 is responsible for managing a wide array of administrative tasks. We are looking for a pro-active self-starter with a great attitude who is resilient and resourceful, adapts well to new tasks and changing circumstances, and fits well into a workplace culture shaped by diverse perspectives, unique experiences, and inclusiveness.

Responsibilities

Core Duties:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
• Duration of project (start and end date): ASAP to 3/31/2027
• Full time or part time: Full Time
• Number of hours per week: 40 hours per week
• Shift timing/schedule: 8am-5pm
• Will the resource be working with minors? No.
• How many years of experience are required? Minimal 1 year experience. Prefers Associate and higher degree.
• Will this role extend or possibly convert to a Stanford FTE? Yes.
• Top 3 requirements to hire? Relevant work experience, advanced computer and software proficiency, and strong organizational and communication skills.
• Title: Administrative Associate
• Location Address: 453 Quarry Road, Palo Alto, CA 94304
• Remote/onsite/hybrid: 5 day onsite $$$$per hour-$$$$per hour. This is the pay range that RightSourcing (a part of Magnit) reasonably expects to pay someone for this position, however, as a supplier your expected pay range may vary and/or include certain benefits like: Medical, Dental, Vision, 401K.