Administrative Associate / Administrative Assistant

Title:               Administrative Associate / Administrative Assistant
Location:      St. Louis, MO 63122 United States
Duration:    0-11+ Months
Shift:             Monday - Thursday, day shift. 8-5pm fully onsite
 Pay:       $25.00/Hour to $28.00/Hour
 
Position Summary:
The Administrative Assistant / Administrative Associate will support the will support the department by managing daily office functions to ensure efficiency of operation of the group, including, but not limited to:
 
•Independently initiating actions, monitoring the process, and following through to completion or resolution of all phases of assignments.
•Scheduling appointments and maintaining calendars.
•Oversee onboarding process
•Scheduling, coordinating and facilitating meetings, MS Teams conferences;scheduling, organizing and managing logistics for events and travel arrangements (both domestic and international).
•Monitoring, reconciling, and assisting with fiscal administration for local St. Louis Sites and vendors. Interacting with Regional and Global teams.
Financial management - Processing and tracking invoices and payments for manufacturing, team and site support.
•Establishing and maintaining effective working relationships;serving as the first point of contact in communication for teams.
•Supply procurement and physical resource management;Purchasing card documentation and reconciliation.
•Use SAP reporting tools to provide requested data/information.
•Utilize various software, including Dakota, LMS, Outlook, Microsoft Office, SAP to update data, produce customized reports, presentations, documents, databases, journals and correspondence.
•Record retention management - establishing, updating, and maintaining files and records.
•Utilize discretion and maintain confidentiality in handling sensitive documents.
•Contract management - steward submission and approval process, tracking and resolution.
•Assist with group projects and function as back-up administrative resource for other groups when needed. Experience using Outlook, SAP, and SharePoint.
 
 Responsibilities:
•High school diploma/GED with a minimum of two years of experience in providing administrative support in a business environment. This includes travel scheduling, expense reporting, invoice processing and event scheduling and planning.
•Technical skills, administrative skills, people skills, organization skills.
•Will support onboarding and training process.
•Excellent computer skills including Microsoft applications Word, Excel, PowerPoint and email use
•Possess strong communications and organization skills.
•Multi-task oriented and able to manage tight deadline demands with attention to details and follow-up activity.
•Professional and mature demeanor with strong team orientation.
•Strong customer focus, especially critical for interactions over the phone
•Strong interpersonal skills, able to work across functions and manage outside vendors
 
 Preferred:
•Associate Degree or Bachelor's degree in either Business or Marketing or related field.
•Working knowledge of databases such as Microsoft Access
 
Employee Benefits:
At LanceSoft, full-time regular employees who work a minimum of 30 hours a week or more are entitled to the following benefits:

1. Four options of medical Insurance
2. Dental and Vision Insurance
3. 401k Contributions
4. Critical Illness Insurance
5. Voluntary Permanent Life Insurance
6. Accident Insurance
7. Other Employee Perks

EEO Employer
LanceSoft is a certified Minority Business Enterprise (MBE) and an equal-opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.