Administrative Associate

Posting Details

Posting Details

Posting Number S15194P Working Title Administrative Associate Department DAR-Regional Development About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

Division of Development and Alumni Relations

The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities.

College/Unit/Department website https://give.uga.edu/ and https://dar.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

8:00am-5:00pm

Advertised Salary $45,540-$47,938 Posting Date 05/22/2026 Open until filled Yes Closing Date Proposed Starting Date 07/01/2026 Special Instructions to Applicants

• This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.

Location of Vacancy Atlanta Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

• Proven experience in administrative roles, preferably within a dynamic, multi-team environment.
• Skilled in adapting to different team dynamics and requirements, providing tailored administrative support.
• Demonstrated success in balancing competing priorities and deadlines for multiple teams simultaneously.
• Experience in coordinating meetings, events, and travel arrangements for multiple teams.
• Flexibility and adaptability to handle the unique challenges of supporting multiple teams with varying processes.
• Ability to quickly learn and implement new processes and systems to support different team needs.

Position Summary

This position resides in the Development and Alumni Relations (DAR) office in Atlanta. Under the direct supervision of the Senior Regional Director in the Office of Regional Development, this position provides administrative support to Atlanta-based Regional Development staff and the Atlanta-based Alumni Relations staff.

This position is a primary point of contact for the management of the day-to-day tasks associated with operations of the Atlanta DAR office and has a key role in assisting with maintaining the facility and with event management and preparation.

In addition to preparing correspondence and handling filing, travel arrangements, and scheduling, this position provides administrative support to the Office of Alumni Relations and Atlanta Regional Development staff. Responsibilities include event support, budget tracking, travel coordination, expense reimbursements, and relationship management.

This position answers non-routine correspondence and assembles high-level information regarding alumni and friends of the university. This position serves as a point of contact for external callers and visitors and coordinates with internal stakeholders throughout the organization.

Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes in office practices or procedures. This position is essential to the mission of the department, supporting excellent customer service to constituents and maintaining a highly organized alumni relations operation.

Knowledge, Skills, Abilities and/or Competencies

• Excellent oral and written communication skills and the ability to deal effectively and professionally with a variety of people at all levels of management within and external to a university environment.
• Proven ability to communicate professionally and effectively across multiple platforms, including emails, memos, letters, presentations.
• Excellent organizational abilities and be able to work effectively in a fast-paced environment.
• Proven ability to multi-task and manage multiple project timelines.
• Ability to provide solutions.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Skills in project management, scheduling, research, and electronic record keeping.
• Collaboration skills.
• Professional and welcoming demeanor as the first point of contact for office.
• Excellent customer service and hospitality skills.
• Ability to make sound decisions regarding events, logistics, and budgets.
• Ability to handle confidential material.
• Ability to thoroughly learn and operate new database systems.
• Ability to manage day-to-day logistics of office operations.

Additional Division Expectations:

• Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment.
• Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.

Physical Demands

• Work in a standard office environment
• Sit and work at a computer workstation for extended periods of time
• Work using electronic mail, telephone, face-to-face discussions, paper form correspondence
• Communicate effectively in writing, speaking, and listening
• Organize and establish priorities; Remember detail; multi-task
• Lift and/or move up to 20 pounds
• Walk, stand, stoop, lift, kneel, climb

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

ADMINISTRATIVE

Provide administrative support to the Office of Alumni Relations & Atlanta Regional Development team:

Administrative support includes but is not limited to:

• A wide range of complex office administration including word processing, spreadsheet development, mail merge documents, composing and editing letters, memoranda, reports, presentations, and other clerical duties as assigned.
• Serve as Atlanta DAR office liaison for audio visual conferencing and conference calls.
• Assist in managing the DAR Atlanta office, opening the office at 8 am and closing the office at 5pm as needed.
• Answer telephones, greet guests, receive deliveries, distribute incoming mail, and prepare outgoing mail.
• Order and maintain office supplies.
• Run errands when necessary.
• Assist staff as needed with messages, copies, ordering supplies, and shipping.
• Prepare and distribute communication documents including memos, letters, and presentations as needed. Format correspondence according to the office style guide, including fonts and logos for all internal and external communication documents.
• Oversee the ugaatl@uga.edu and other UGA accounts as needed for event registrations and general questions.
• Coordinates the rental and reservations for the Atlanta DAR Office board rooms.
• Assist with logistics involved with meetings held in the DAR Atlanta office.
• Prepare and submit travel and expense reimbursement requests and forms for the Atlanta Regional Development team.
• Record personal constituent interactions in Giving and Alumni Information Link (GAIL) CRM system for the Atlanta Regional Development team.
• Packing, recording, and transferring records to Records Management for record retention and destruction.
• Create and maintain a filing system.
• Assist with AV and telephone conference scheduling needs.
• Serve as the office suite's Safety and Security Representative for the DAR Atlanta office.
• Create travel authority requests as needed for Atlanta Regional Development staff.
• Help with calendar management.
• Attend monthly DAR Finance admin meetings via zoom.

Percentage of time 50 Duties/Responsibilities

EVENT SUPPORT

Assist with events and activities organized by Development and Alumni Relations as assigned including:

• Assist in managing event rsvp's and event reporting in GAIL system as needed.
• Assist in maintaining event follow-up for assigned events. This includes entering GAIL interactions and notes. Provide database support for special projects as needed - process reports for events, update event data, and assist with shipping and receiving of packages and mailings for events, and processing data reports.
• Assist staff with recording event-related constituent interactions as needed for events and activities.
• Maintain nametag template and procedure for Atlanta-based DAR staff. This includes preparing nametags for events planned by Atlanta staff or taking place in Atlanta.
• Manage the packing and preparing of event boxes for events as needed.

Percentage of time 25 Duties/Responsibilities

BUDGETS

Monitor budgets including tracking expenditures and providing reports. Prepare spreadsheets for budgets or contacts including tracking, maintaining expenditures, and reconciling accounts.

Maintaining the following budgets and budget forms:

• One Live Oak Office Supplies
• Live Oak Square Parking
• One Live Oak Contract Services
• One Live Oak Phones and Utilities
• Atlanta Printing
• Other DAR budgets as needed
• Atlanta Regional Development team travel
• Atlanta Regional Development team entertainment
• Atlanta Regional Development team non-travel reimbursements
• Atlanta Regional Development team cell phone reimbursements
• Other budget line items as assigned

Percentage of time 25

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Development & Alumni Relations' Office of Talent Management Recruitment Contact Email dartalent@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • How did you hear about this job opportunity in the Division of Development and Alumni Relations (DAR)?
• Chronicle of Higher Education
• DAR Careers Page
• Handshake
• Insight Into Academia
• Inside Higher Ed
• LinkedIn
• UGAJobs (UGA's job board)
• Other (Please provide name of source)

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter

Optional Documents