Administrative Associate

Job Description

Position: Accounting Associate

Reports to: CFO

Direct Reports: None

Department: HQ Administrative

FLSA Status: Non-Exempt Date: 06/2026

Rooted in a passion for wellness and sustainability, The Turnip Truck exists to nourish our communities by offering the highest quality local, natural and organic food available while supporting farmers, artisans and other small businesses from around the region.

OBJECTIVE: The Accounting Associate is responsible for performing clerical and administrative tasks to support the accounting team. Will be responsible for maintaining records, processing transactions and assisting with reporting. Will assist with administrative tasks by preparing invoices, updating ledgers, and entering data. Achieve organizational goals while upholding Turnip Trucks mission and values.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Admin and accounting

• Process accounts receivable

• receive, enter, and balance deposits; verify accuracy and completeness;

• prepare and submit deposits to bank;

• enter data into computer systems;

• generate related journal entries;

• and prepare and maintain related reports and records.

• Process accounts payable:

• receive and review invoices, purchasing card statements, or other documents for accuracy, completeness, and proper authorization;

• generate invoices for fuel usage;

• enter data into computer systems; and generates related journal entries.

• Manage basic office administrative tasks, including filing, printing, reporting and emailing

• Answer, screen, and transfer inbound phone calls

• Maintain electronic filing and record-keeping systems

• Resolve administrative issues and inquiries

• Coordinate and assist with POS inventory receiving to ensure accurate, timely accounts payable records

• Reconcile vendor and cash accounts

• Input sales and deposit information into the accounting system

• Issue and oversee timely payments to vendors

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs all related duties as assigned

QUALIFICATION REQUIREMENTS:

• Associate degree in business administration, accounting, or related field preferred
• Proven administrative experience
• Proficiency in Microsoft Office suite, Canva
• Experience with Oracle NetSuite ERP
• Knowledge of basic bookkeeping functions & principles
• Knowledge in operation of standard office equipment
• Knowledge of principles & practices of basic office management
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems
• Experience developing internal processes
• Outgoing, positive attitude, eager to support their co-workers
• Strong desire to learn or grow their administrative abilities
• High level of discretion & serious approach to confidentiality

IMPORTANT DISCLAIMER NOTICE:

The job duties, elements, responsibilities, skills, functions, experience, educational factors and the requirements and conditions listed in this job description are representative only and not exhaustive of the tasks that an employee may be required to perform. The employer reserves the right to revise this job description at any time and require employees to perform other tasks as circumstances or conditions of its business, competitive considerations or the work environment change.