Administrative Associate

Key Responsibilities:

Handle inquiries, resolve routine issues, and provide guidance on organizational policies and procedures.
Plan, schedule, and coordinate conferences, seminars, meetings, and special events.
Manage vendor relationships, event logistics, travel arrangements, and calendar scheduling.
Prepare, format, and distribute reports, presentations, proposals, correspondence, and other administrative documents.
Process financial transactions, track expenses, and investigate billing or payment discrepancies.
Oversee office supplies, equipment, facilities, maintenance requests, and vendor quotations.
Support workplace safety, compliance, incident reporting, and employee training tracking.
Update and maintain approved website content and organizational records.
Assist with HR administration, including timesheets, I-9 verification, and faculty affairs.
Coordinate and train student or temporary staff, delegate assignments, prioritize workloads, and ensure timely, quality completion of tasks.