Administrative Asst. IPM

Essential Duties and Responsibilities

• Provide administrative support to management and departmental staff.
• Prepare, maintain, and organize electronic and paper files, records, and reports.
• Assist with scheduling meetings, conference calls, and calendar management.
• Monitor and respond to emails, phone calls, and general inquiries in a professional and timely manner.
• Coordinate office logistics, including meeting preparation, supplies, and administrative requests.
• Prepare correspondence, presentations, reports, invoices, and other business documents.
• Maintain accurate records and perform data entry within company systems.
• Assist with onboarding, training coordination, and administrative support for departmental initiatives.
• Support operational projects and special assignments as directed.
• Maintain confidentiality of sensitive company and employee information.
• Work collaboratively with corporate departments and field teams to ensure timely completion of assigned tasks.
• Perform other administrative and operational duties as assigned.

Additional Responsibilities

• Research, analyze, and recommend solutions to operational and administrative challenges.
• Utilize AI-enabled tools and technology to improve efficiency, streamline processes, and support business objectives.
• Create professional reports, presentations, dashboards, and communications for leadership and departmental use.
• Manage and organize information within SharePoint and other company platforms.
• Identify opportunities for process improvements and recommend practical solutions.
• Exercise independent judgment in prioritizing assignments and managing competing deadlines.
• Support executive and departmental initiatives requiring discretion, professionalism, and attention to detail.

Qualifications

• High school diploma required; Associates or Bachelors degree preferred.
• Minimum of 3 years of experience in a professional corporate office environment preferred.
• Demonstrated ability to work independently and proactively in a fast-paced environment with changing priorities.
• Strong critical thinking, problem-solving, and decision-making skills.
• Proven ability to learn new systems, software, and technology quickly.
• Advanced proficiency with Microsoft Office Suite, including Excel, PowerPoint, Word, Outlook, Teams, and SharePoint.
• Experience leveraging AI-based tools and digital technologies to improve productivity and workflow efficiency preferred.
• Exceptional verbal and written communication skills with the ability to interact professionally at all levels of the organization.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Employment Eligibility Verification

• Must possess valid documentation to establish identity and U.S. employment eligibility.
• Submission to, and ability to pass, a thorough pre-employment background check and drug screening is a requirement for employment.

The Integral Group. is an Equal Opportunity Employer

As an equal opportunity employer, The Integral Group recognizes that our strength lies in our people. We are committed to diversity.