Job Description
Administrative Coordinator
The Panther Group is seeking an experienced Administrative Coordinator to support the Director of Athletics & Recreation and senior administrative leadership at a leading Boston higher education institution. This role serves as a key administrative partner, helping manage the day-to-day operations of the Athletics office while coordinating complex calendars, travel, meetings, special projects, and confidential information.
The ideal candidate is highly organized, professional, service-oriented, and comfortable managing multiple priorities in a fast-paced environment with a high level of discretion and independent judgment.
What Youll Do
Office Management
Executive & Administrative Support
Travel & Expense Coordination
Projects & Events
The Panther Group is seeking an experienced Administrative Coordinator to support the Director of Athletics & Recreation and senior administrative leadership at a leading Boston higher education institution. This role serves as a key administrative partner, helping manage the day-to-day operations of the Athletics office while coordinating complex calendars, travel, meetings, special projects, and confidential information.
The ideal candidate is highly organized, professional, service-oriented, and comfortable managing multiple priorities in a fast-paced environment with a high level of discretion and independent judgment.
What Youll Do
Office Management
- Support the efficient day-to-day operation of the Athletics main office.
- Coordinate office coverage and assist with reception and administrative operations.
- Help manage office procedures, equipment, facilities, access, work orders, and guest protocols.
- Provide administrative support for department operations and special projects.
- Assist with training and day-to-day coordination of office support staff as needed.
Executive & Administrative Support
- Provide direct administrative support to the Director of Athletics & Recreation and senior administrators.
- Manage complex calendars and coordinate high-level meetings, events, and appointments.
- Prioritize competing requests and identify and resolve scheduling conflicts independently.
- Prepare meeting agendas, notes, and supporting materials.
- Draft professional communications and correspondence as needed.
- Conduct research and prepare reports and briefing materials for meetings and events.
Travel & Expense Coordination
- Coordinate travel arrangements and prepare detailed itineraries and event information.
- Research travel and event details to ensure leaders are fully prepared.
- Reconcile travel expenses and related documentation.
Projects & Events
- Support special projects and committee activities.
- Coordinate logistics for special events hosted by department leadership.
- Serve as a liaison between the Directors office, senior leadership, and department staff to ensure effective communication.
- Handle sensitive and confidential information with professionalism and discretion.
- At least 5 years of administrative experience.
- Bachelors degree required.
- Strong experience supporting senior leadership or executives.
- Excellent organizational, communication, and interpersonal skills.
- Proven ability to prioritize multiple competing tasks and deadlines.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently, take initiative, and follow through.
- Professional, customer-service-oriented approach.
- Strong judgment and discretion when handling confidential information.
- Comfortable working in a fast-paced, high-demand environment.
- Proficiency with Microsoft Office and common administrative systems.
- Experience working in higher education.
- Previous experience supporting a college or university Athletics Department.
- Experience managing complex executive calendars and travel.
- Experience coordinating meetings, events, committees, or special projects.
Numbers & Facts
| Location | Boston, MA |
| Industry | Staffing/Employment Agencies |
| Salary | $30 |
| Company Size | 20 to 49 employees |
| Year Founded | 1992 |
| Website | http://thepanthergrp.com |
About Company
The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.
With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.
The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.
The Panther Group celebrates 25 years of recruitment and workforce solutions expertise.
Skills
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