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Administrative Coordinator

The Panther Group

Boston, MA

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JOB DETAILS
SALARY
$25
SKILLS
Academic Background, Administrative Skills, Adobe Product Family, Calendar Management, Communication Skills, Communicative Disorders, Conferences, Consulting, Customer Support/Service, Detail Oriented, Documentation, Event Management, Expense Tracking, Healthcare, Higher Education, Interpersonal Skills, Leadership, Licensing Compliance, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Multitasking, On Site Support, Onboarding, Operational Support, Operations Processes, Organizational Skills, Plan Meetings, Record Keeping, Reimbursement, Schedule Development, Shipping/Receiving, Team Player, Travel Planning
LOCATION
Boston, MA
POSTED
30+ days ago

The Panther Group is seeking a highly organized and professional Administrative Coordinator for a 6-month consulting opportunity supporting a leading university in Boston, MA. This is a fully onsite role supporting the Communication Sciences & Disorders Department in a fast-paced academic and clinical environment.

This is an excellent opportunity for an experienced administrative professional who enjoys coordinating operations, supporting leadership, interacting with students and faculty, and managing multiple priorities in a collaborative environment.

Key Responsibilities
  • Provide administrative support to department leadership and faculty
  • Manage calendars, scheduling, meetings, and travel coordination
  • Coordinate departmental operations and daily office activities
  • Prepare meeting agendas, take meeting minutes, and manage follow-up actions
  • Support student employee recruitment, onboarding, training, and supervision
  • Handle department phone lines, email communications, and guest reception
  • Coordinate department events, admissions tours, conferences, and special projects
  • Maintain office records, policy documentation, SharePoint files, and department materials
  • Manage office supplies, shipping/receiving activities, facilities requests, and equipment coordination
  • Assist with Concur expense tracking and reimbursement coordination
  • Support student tracking, compliance documentation, licensing requirements, and accreditation reporting
  • Coordinate with students, faculty, external institutions, and university departments
  • Support operations within the Speech-Language and Hearing Center as needed
  • Provide exceptional customer service while maintaining confidentiality and professionalism

Qualifications
  • Associate degree required; Bachelor’s degree preferred
  • Previous administrative assistant or administrative coordinator experience required
  • Strong organizational, multitasking, and communication skills
  • Proficiency with Microsoft Office including Outlook, Word, Excel, and Adobe
  • Ability to work independently and collaboratively in a fast-paced environment
  • Experience handling confidential information with professionalism and discretion
  • Comfortable interacting with students, faculty, leadership, and external partners
  • Higher education experience strongly preferred
  • Experience with SharePoint and Concur preferred
  • Healthcare or clinical office experience is a plus

What Makes You Stand Out
  • Strong calendar management and scheduling experience
  • Excellent interpersonal and customer service skills
  • Ability to manage multiple priorities with accuracy and efficiency
  • Experience coordinating departmental operations and administrative processes
  • Professional communication skills and strong attention to detail
Pay is up to $25 per hour DOE

About the Company

T

The Panther Group

The Panther Group is minority owned and certified, making diversity, equity and inclusion core components of our mission.

With our commitment to respecting and empowering our employees as individuals, diversity is a competitive advantage in the marketplace.

The Panther Group has a proven track record of connecting quality talent with the right position. We believe in a hands-on approach, with a focus on building lasting relationships with our Employees and our Clients. Our Employees find flexibility and growth to reach their career goals.

The Panther Group celebrates 25 years of recruitment and workforce solutions expertise. 

COMPANY SIZE
20 to 49 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1992
WEBSITE
http://thepanthergrp.com

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