Job Description
ADMINISTRATIVE COORDINATOR - GENERAL CLERK 3 - Administrative Support
08-01366
Who We Are:
With almost 70 years of experience as an independent research, development, and evaluation laboratory for fuels and lubricants, we are well qualified to tackle challenges affecting marine vessels and locomotives, trucks and automobiles, and even hand-held power tools. By joining our team, you will receive an additional $500 in your first paycheck, minus taxes.
Objectives of this Role:
- Provide Administrative support within the Petroleum Products & Research Department Lubes section.
Daily and Monthly Responsibilities:
- Answer incoming client calls and maintain files.
- Check to see if samples have arrived at the oil storage warehouse.
- Use our programs to schedule samples in and transport samples to designated areas.
- Transfer/upload report data between computer systems.
- Review reports and approve sample information.
- Generate reports and prepare client billing.
- Handle lubricants and fuels samples.
- Work closely with Management.
- Other administrative duties as assigned.
Requirements:
- Requires a high school diploma or equivalent.
- 4-6 years: Experience in general clerical and administrative duties.
- Requires proficiency with MS Office (Word, Excel, Adobe Acrobat); MS Outlook.
- Must have experience with basic office machines; must be detailed oriented; excellent phone communication skills are required; must work well with others.
- Must be able to follow verbal and written instructions; be self motivated and able to handle sensitive business information discretely.
- Must have strong communication skills and good organization skills;
- Must be able to prioritize workload and work in a fast-paced environment.
- Must be able to work overtime.
- A valid/clear driver's license is required.
Special Requirements:
Job Locations: San Antonio, Texas
For more information about this division, visit the Fuels & Lubricants Research home page.
An Equal Employment Opportunity Employer: race, color, religion, sex, national origin, disability, and veteran status.
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Numbers & Facts
| Location | San Antonio, TX |
| Job Type | Full-time |
| Industry | Engineering Services |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 1947 |
| Website | http://www.swri.org/ |
Benefits
Paid Sick Days, Parking, Professional Development, Employee Referral Program, Flexible Spending Accounts, Employee Events, Retirement / Pension Plans, Tuition Reimbursement, Health Care on Site, Merchandise Discounts, Military Leave, On Site Cafeteria
About Company
We are R&D problem solvers providing independent, premier services to government and industry clients. Our multidisciplinary nature allows us to rapidly assemble diverse teams to tackle problems from multiple directions. We push the boundaries of science and technology to develop innovative solutions that advance the state of the art and improve human health and safety. Operating as a nonprofit since our 1947 inception, we work in the public’s best interest and toward the betterment of mankind. At SwRI, we tirelessly pursue innovation and excellence in science and technology for the betterment of humankind. We support work on nearly 4,000 client projects at any given time through a wide range of technical competencies with 2,574 staff members in nine technical divisions. Client services include, but are not limited to, Automotive and Transportation, Biomedical & Health, Chemistry & Materials, Computers and Electronics, Defense & Security, Earth & Space, Energy & Environment, and Manufacturing & Construction.
TECHNICAL DIVISIONS
- Applied Physics-Developing advanced electronic and microelectronic devices, power supplies, voice and data communication systems, robot test services, and payloads
- Applied Power-Using physical science research and applied engineering to produce sensors, instruments, and hardware used worldwide.
- Center for Nuclear Waste Regulatory Analyses-Resolving technical and regulatory issues related to a potential geologic repository for spent nuclear fule and high-level radioactive waste.
- Chemistry and Chemical Engineering-Performing research and technical services using chemistry and chemical engineering technology.
- Defense and & Intelligence Solutions-Providing advanced direction finding and tracking systems through geolocation system development.
- Fuels and Lubricants Research-Performing fuels and lubricants research activities to meet regulatory and competitive goals.
- Intelligent Systems-Providing engineering services in resaerch and development of complex systems and equipment.
- Mechanical Engineering-Improving safety, reliability, efficiency and life of new or existing mechanical components or systems.
- Powertrain Engineering-Designing and developing vehicle and engine components to achieve performance and emissions goals.
- Space Science & Engineering-Developing and managing advanced scientific payloads aboard satellites and sounding rockets.
PRESIDENT'S MESSAGE
Innovation in science and technology has been a hallmark of Southwest Research Institute since its earliest days. It's no exaggeration to say we are committed to advancing science and applying technology to benefit government, industry, and all humankind. That is our mission. Our multidisciplinary, collaborative approach allows us to successfully solve clients' most challenging problems. Today, we are a leader among independent, nonprofit research and development organizations. Our staff of 2,574 scientists, engineers, analysts, and support staff members continues to accomplish outstanding fundamental and applied engineering and research for clients from diverse segments of government and industry. Adam L. Hamilton, P.E, President and CEO
IN THE COMMUNITY
Our staff is expert at developing solutions that help build a better tomorrow today; and that practical, innovative spirit carries through to our community interactions. Staff members generously donate time and outher resources to support food drives, blood drives, and other
outreach programs.
HONORS AND AWARDS
Southwest Research Institute has earned 43 R&D 100 awards since 1971. Each year R&D Magazine recognizes developments regarded as among the 100 most significant technical accomplishments. The Chicago Tribune dubbed the program "the Oscars of Invention".
Skills
- Administrative Skillsunmatched
- Adobe Acrobatunmatched
- Billingunmatched
- Communication Skillsunmatched
- Computer Systemsunmatched
- Detail Orientedunmatched
- Driver's Licenseunmatched
- Establish Prioritiesunmatched
- File Maintenanceunmatched
- High School Diplomaunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft Wordunmatched
- Mobile Devicesunmatched
- Office Equipmentunmatched
- Organizational Skillsunmatched
- Petroleumunmatched
- Presentation/Verbal Skillsunmatched
- Reporting Skillsunmatched
- Team Playerunmatched
- Telephone Skillsunmatched
- Warehousingunmatched
- Writing Skillsunmatched
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