Accounts Payable, Administrative Skills, Commercial Real Estate, Communication Skills, Database Technology, Establish Priorities, Facilities Management, Follow Through, Healthcare, Maintenance Services, Microsoft Office, Operations, Problem Solving Skills, Property Management, Record Keeping, Time Management
Location: Oakland, CA Onsite
Duration:26 weeks
Schedule: Day 5x8-Hour (08:00 - 17:00)
Job Description:
Provides administrative support to the Facilities and Property Services team, with a primary focus on maintaining daily operations during a leave of absence coverage. Manages and follows up on work orders, ensuring timely completion and communication with tenants and internal stakeholders. Coordinates with vendors to track service requests and resolve issues. Performs invoice coding and supports accounts payable processes. Acts as a key point of contact for facilities-related inquiries and service needs. Maintains records, tracks requests, and supports the Property Manager with day-to-day operational tasks to ensure continuity of service across the facility portfolio.
Requirements:- HS Diploma or equivalent experience required
- 2 years experience in administrative support, facilities coordination, or property management
- Experience with work order systems, including tracking, routing, and follow-up
- Experience with invoice coding and accounts payable support
- Experience coordinating vendors and following up on service completion
- Ability to manage high-volume requests and prioritize daily operational tasks
- Proficiency in Microsoft Office and database systems
- Strong communication skills with ability to follow up with tenants, vendors, and internal teams
Must Have:- Experience in healthcare or commercial property/facilities environment
- Experience supporting a Property Manager or Facilities team
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