Administrative Manager

Top Notch Logworks is looking for an experienced Administrative Manager to join our team in Gypsum, CO. This role is under the direct supervision of the CFO and its primary purpose is to support the finance division. A candidate who aligns with our core values listed below is the most likely to excel in this role.

Compensation & Benefits

• $64,000-80,000 per year, based on experience and qualifications
• Performance-based bonuses
• Tuition reimbursement
• Opportunities for advancement
• 401(k) with company matching
• Employee ownership through ESOP shares
• Dental insurance
• Vision insurance

• Hybrid work opportunity (3 days in-office required, 2 remote)

The Work

Finance Division Management

• Ensure accurate, timely financial recordkeeping by performing bookkeeping activities.
• Maintain regulatory and reporting compliance by submitting periodic financial statements and filings on schedule.
• Protect company cash flow by following division policy regarding A/P processing before disbursement.
• Optimize collections by ensuring Accounts Receivable is processed properly and collected at an acceptable level.
• Maintain accurate cash position by processing deposits in the cash management system in a timely manner.
• Reduce financial risk by maintaining and enforcing internal control procedures across the division.
• Partner with the supervisor to plan and budget for projects, keeping spending aligned with financial targets.
• Ensure audit readiness by preparing accurate data for sales, insurance, and revenue audits.
• Process payroll & ensure payroll accuracy by assisting with payroll preparation, recording, and analysis as needed.
• Minimize operational downtime by providing general systems support and troubleshooting hardware/software issues, coordinating with IT as necessary.
• Drive division KPI achievement by enacting CFO-directed strategy and tracking progress against targets.
• Maintain leadership visibility by tracking action items and reporting metrics in weekly updates.
• Support CFO in additional functions as needed.

Insurance & HR Management

• Support CFO to secure competitive employee benefits by working with brokers to attain health insurance coverage for the company.
• Work with clients & brokers to fulfill reporting requirements for all insurance policies.
• Maintain compliance and cost control by managing the workers' compensation policy, including monthly and annual reporting and audits.
• Support employees with open enrollment needs, insurance benefit education, & proper documentation/tracking of all staff benefit elections.
• Maintain all employee records, ensuring their proper documentation & storage.
• Support CFO with ESOP management & staff education.

Office Management

• Create a strong first impression by managing the front desk and reception area for guests, employees, candidates, and vendors.
• Maintain smooth daily operations by handling phone calls, emails, mailings, and deliveries.
• Maintain a professional work environment by keeping the office clean, stocked, and organized.
• Prevent supply and equipment disruptions by ordering supplies, stocking stations, and ensuring equipment stays operable.
• Maintain organizational accuracy by keeping filing systems, contacts databases, employee lists, and inventories up to date.
• Strengthen team culture by supporting staff and departments as needed, including organizing on-site and off-site team events.

Data Analysis & Office Processes

• Stay aligned with company direction; discussing operations regularly with management on large-scale activities.
• Increase efficiency by improving operational procedures and workflows across the division.
• Ensure organizational compliance by enforcing adherence to company procedures and policies.
• Drive consistent execution by implementing company policies at the division level.
• Improve safety and quality outcomes by developing workflow policies and procedures that increase efficiency without compromising standards.
• Position the company for growth by researching innovative products and processes that support strategic goals.

What We’re Looking For

• 3-5 years experience in similar roles and a Bachelor's Degree in Accounting, Business, Finance, or a comparable combination of education and experience
• Proficient in Microsoft Excel, Word and Outlook
• QuickBooks proficiency
• Basic knowledge of ESOP management

Core Values

• Ethical Practice – Honest/Integrity
• Team Development – Works Well with Others/Positive Attitude/Strong Mentor
• Long Lasting Partnerships – Customer Service/Communication/Fair Business Practice
• Community Enhancement – Hardworking/Engaged/Considers Impact
• Positive Outcomes – Workmanship/Efficiency/Present Ideas and Solutions
• Better Life Quality – Self-motivated/Innovative/Future Focus

About Top Notch Logworks

Top Notch Logworks is an employee-owned company specializing in custom log and timber construction. Since 1999, we have built our reputation around quality craftsmanship, dependability, and complex custom work throughout the Aspen and Vail Valley region.

As an ESOP, our employees have an opportunity to share in the long-term success of the company. We value people who take ownership of their work, communicate well, support their teammates, and take pride in delivering quality results.