Administrative & Operations Coordinator

Administrative & Operations Coordinator

Location Vancouver, Washington 98661 Date Posted November 10, 2026 Job ID 15992 Employment Type Contract To Hire Pay rate $27/hour

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative & Operations Coordinator for an established nonprofit organization. This is a full-time, onsite, temporary opportunity with potential for permanent hire located in Vancouver, Washington.

POSITION OVERVIEW:

The Administrative & Operations Coordinator will play a vital role in supporting the daily operations of a mission-driven nonprofit organization. This position provides essential administrative and operational support across facilities, finance, human resources, and technology while serving as a central resource for staff, leadership, and the Board of Directors. The ideal candidate is an organized, proactive, and detail-oriented professional who enjoys problem-solving, collaborating with others, and contributing to a meaningful mission.

PERKS:

• Competitive Compensation: Earn $25-$27 per hour with a consistent, full-time weekday schedule.

• Meaningful Work: Support an organization dedicated to environmental conservation and protecting natural landscapes for future generations.

• Potential for Permanent Employment: Gain valuable experience in a temporary position with the possibility of transitioning into a long-term opportunity.

• Supportive Team Environment: Collaborate with passionate professionals in an inclusive, mission-driven workplace that values teamwork and shared success.

• Work-Life Balance: Enjoy a predictable Monday-Friday schedule with some flexibility, a professional-casual environment, and employer-provided equipment.

RESPONSIBILITIES:

• Coordinate daily office operations, including reception, incoming calls, visitors, deliveries, office supplies, equipment, records, and general workplace organization.

• Provide administrative support to staff, leadership, and the Board of Directors, including scheduling meetings, coordinating events, and assisting with staff retreats and organizational gatherings.

• Support facilities operations by coordinating with landlords, vendors, utility providers, and external contractors while maintaining office equipment, safety supplies, and operational resources.

• Assist with financial administration, including invoice intake, check distribution, corporate credit card documentation, and utility expense reviews.

• Maintain accurate organizational records, including contracts, insurance documentation, certificates, claims information, and other confidential administrative files.

• Coordinate technology-related needs, including basic troubleshooting, computer equipment setup, purchasing, distribution, and communication with external IT providers.

QUALIFICATIONS:

• Experience in administrative support, office coordination, office management, or business operations within a professional environment.

• Strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining accuracy and meeting deadlines.

• Excellent written and verbal communication skills, with a welcoming, professional approach to interacting with colleagues, vendors, and visitors.

• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, with familiarity with Microsoft 365 applications, SharePoint, Teams, OneDrive, Adobe, and Zoom.

• Resourceful and adaptable problem-solver with the ability to troubleshoot basic technology issues, handle confidential information with discretion, and work both independently and collaboratively.

COMPENSATION AND BENEFITS:

This position offers a competitive hourly pay rate of $25-$27 per hour, depending on experience and qualifications. This is a full-time, onsite opportunity in Vancouver, Washington, with a typical Monday-Friday schedule of approximately 8:30 a.m. to 4:30 p.m., with some flexibility.

The temporary assignment is anticipated to continue through February 2027, with the potential for permanent employment based on organizational needs. The organization provides necessary work equipment, including a laptop, and offers a welcoming, professional-casual workplace. Additional benefits eligibility will be discussed during the hiring process.

HOW TO APPLY:

For immediate consideration, please submit your resume here!

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.