Administrative Professional 4 - 20077937

The Ohio Adjutant General's Department is seeking a highly skilled, service-minded professional to serve as an Administrative Professional 4 (AP 4) to support the executive team within the Adjutant General's office. In this role, the AP 4 will perform executive-level administrative support to ensure efficient functioning of the office.

The preferred candidate will possess strong communications and organizational skills. Additionally, they will display high levels of professionalism and customer service.

Key Responsibilities:

• Coordinate executive-level administrative activities, assignments and sucspense actions

• Prepare, review, and coordinate executive correspondence, reports, briefings, and supporting information

• Manage complex calendars, meetings, briefings, travel, and changing executive priorities

• Communicate professionally with state, federal, military and external stakeholders

• Handle sensitive phone calls, emails, records and confidential information with discretion

• Coordinate follow up on requests to ensure assignments are completed accurately and timely

• Support high-visibility meetings and ensure leadership has the information and materials needed to be prepared

• Serve as backup to The Adjutant General's Executive Administrator

• Identify opportunities to improve administrative processes and executive-office workflow.

This position is a great fit for someone how is organized, polished, customer-focused and positive, with the judgement to anticipate needs, communicate professionally and remain composed when priorities change.

To be considered, applicants must submit a complete application through the State of Ohio careers site and clearly describe how their education and/or work experience demonstrates that they meet the minimum qualifications.

Minimum qualifications for this classification include one of the following:

• Have least 30 months exp. in secretarial/administrative professional field.

• Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND at least 12 mos. exp. in secretarial/administrative professional field.

• Have at least 12 mos. exp. as Administrative Professional 2 with the State of Ohio.

• The equivalent of Minimum Class Qualifications For Employment noted above.

Preferred qualifications:

• Previous experience working with or supporting military operations and/or high-level executive or governmental staff.

• Can demonstrate an advanced skill level with Microsoft Office suite, Adobe, and/or similar programs.

• Previous experience handling sensitive and confidential information.

• Previous experience editing and proofreading complex documents for accuracy.