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Administrative Jobs in California

Administrative Services Coordinator

Seyfarth Shaw

Sacramento, CA

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JOB DETAILS
SALARY
$58,000–$70,000 Per Year
SKILLS
Administrative Skills, Billing, Communication Skills, Credit Cards, Customer Experience, Customer Support/Service, Detail Oriented, Document Management, Documentation, Employee Terminations, Establish Priorities, Event Management, Expense Management, Expense Reports, Interpersonal Skills, Leading Edge Technology, Legal, Library and Information Science, Litigation, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Onboarding, Operating Systems, Problem Solving Skills, Process Management, Product/Service Launch, Professional Services, Security Monitoring, Team Player, Telephone Skills
LOCATION
Sacramento, CA
POSTED
Today
Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As an Administrative Services Coordinator, you will support the Office Administrator and other office leaders by providing administrative support for their day-to-day responsibilities. You will act as a liaison to other Departments and provide support to Office Services and Reception.

The Day-To-Day

  • Greet visitors entering and leaving the office.
  • Answer multi-line phone system and forward calls to appropriate individuals.
  • Confirm reservations through Event Management System.
  • Maintain office security by ensuring visitors have appointments with attorneys. Assign offices to Seyfarth visiting attorneys and staff; track visitor security badges; circulate notice of visitors to office personnel.
  • Assist in planning and coordinating internal and external office events, working directly with vendors and/or firm functional areas as necessary under direction of Office Administrator
  • Process office invoices and expense reports, and manage use and documentation of office credit card; answer questions and handle issues related to Chrome River
  • Maintain and update the office inSeyt page
  • Assist with firm roll-out programs and training sessions
  • Assist as needed with new hire onboarding and other HR-related projects
  • Maintain the office birthday and service anniversary list (will vary by office)
  • Manage the process for attorney bio photos for the office
  • Process mail for terminated employees
  • Maintain and update the office telephone directory and "Who to Call" list
  • Serve as a point of contact for employee questions and a liaison to other departments
  • Draft, review and revise email and written communication and documentation
  • Forward pertinent and time-sensitive information to Operations or Building Services (e.g., heating/cooling complaints, etc.).
  • Coordinate and oversee local library needs with librarian.
  • Assist with other tasks and projects as requested
You Have
  • 4-7 years of experience. Previous law firm or professional services experience strongly preferred.
  • Bachelor's Degree or Equivalent Experience
  • Knowledge of Microsoft Office applications (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates close attention to detail
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to handle multiple assignments and shifting priorities
  • Ability to organize and prioritize work
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work independently as well as effectively within a team
  • Demonstrates a commitment to quality of finished product
  • Ability to problem solve
What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link:

Location Specific Language

Pursuant to the Fair Chance Initiative for Hiring Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

The salary range for this role is $58,000 to $70,000 annually, which is based on a 40-hour work week. This range is only applicable for jobs to be performed in Sacramento. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

#LI-Onsite

#LI-DNP

This position is based in Sacramento, CA 95814
  • 4-7 years of experience. Previous law firm or professional services experience strongly preferred.
  • Bachelor's Degree or Equivalent Experience
  • Knowledge of Microsoft Office applications (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
  • Demonstrates effective interpersonal and communication skills, both verbally and in writing
  • Demonstrates close attention to detail
  • Ability to handle sensitive matters and maintain confidentiality
  • Ability to handle multiple assignments and shifting priorities
  • Ability to organize and prioritize work
  • Ability to work well in a demanding and fast-paced environment
  • Ability to work independently as well as effectively within a team
  • Demonstrates a commitment to quality of finished product
  • Ability to problem solve
  • Greet visitors entering and leaving the office.
  • Answer multi-line phone system and forward calls to appropriate individuals.
  • Confirm reservations through Event Management System.
  • Maintain office security by ensuring visitors have appointments with attorneys. Assign offices to Seyfarth visiting attorneys and staff; track visitor security badges; circulate notice of visitors to office personnel.
  • Assist in planning and coordinating internal and external office events, working directly with vendors and/or firm functional areas as necessary under direction of Office Administrator
  • Process office invoices and expense reports, and manage use and documentation of office credit card; answer questions and handle issues related to Chrome River
  • Maintain and update the office inSeyt page
  • Assist with firm roll-out programs and training sessions
  • Assist as needed with new hire onboarding and other HR-related projects
  • Maintain the office birthday and service anniversary list (will vary by office)
  • Manage the process for attorney bio photos for the office
  • Process mail for terminated employees
  • Maintain and update the office telephone directory and "Who to Call" list
  • Serve as a point of contact for employee questions and a liaison to other departments
  • Draft, review and revise email and written communication and documentation
  • Forward pertinent and time-sensitive information to Operations or Building Services (e.g., heating/cooling complaints, etc.).
  • Coordinate and oversee local library needs with librarian.
  • Assist with other tasks and projects as requested

About the Company

S

Seyfarth Shaw

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