Administrative Specialist III

Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Answers telephone and directs calls to appropriate parties
• Handles walk-in traffic
• Maintains information banks for programs
• Handles correspondence/mail
• Types and proofreads various documents including letters, memoranda, reports, forms, laboratory manuals, etc.
• General office duties
• Inventories and orders supplies
• Maintains various computerized and paper files, records, logs, and retrieves information upon request
• Maintains budget reports for the department
• Assists with Banner related tasks to include: processing requisitions, entering faculty travel, editing class schedules
• Assists other administrative specialists in the college as necessary
• Other duties as assigned

Knowledge/Skills/Abilities:

• Knowledge of basic principles and practices of mathematics and statistics.
• Knowledge of computers and software applications.
• Ability to prepare, present, interpret, and review oral and written information and reports.
• Ability to interpret and apply policies and procedures.
• Ability to analyze financial records and prepare reports.
• Ability to plan, organize, and prioritize daily, weekly and monthly tasks.
• Willingness and ability to learn new procedures, tasks, and information.
• Excellent communication skills and team-based mindset

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Preferred Qualifications:

The successful candidate will have at least one year of training or coursework in business management or a related field, and at least two years of work experience in a business office or a position requiring strong customer service skills.

Minimum Qualifications:

The formal education equivalent of a High School Diploma is required

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf