Administrative Support Assistant, Communications

Administrative Support Assistant, Communications Posting Number req27322 Department Office of the President Department Website Link Office of the President Location Tucson Campus Address Tucson, AZ USA Position Highlights The Administrative Support Assistant supports day-to-day operations of the Office of the President's communications teams by gathering information for engagements, managing the team''s shared project and task management system, and serving as a reliable point of contact for campus partners. This role ensures the team stays on track through careful follow-up and attention to detail, particularly when shifting priorities require the broader team to redirect their focus. This role requires strong organizational skills and professional poise, as well as the ability to independently follow up with internal and external collaborators for timely and accurate information. This position also contributes light writing and editing support to help ensure accuracy and quality in team-facing materials.

Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

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Duties & Responsibilities

Administrative Coordination & Team Support:

• Provide administrative and coordination support for the Office of the President communications team.
• Coordinate with campus partners and stakeholders to request information, confirm details, and follow up on outstanding items.
• Prepare and finalize routine correspondence and materials, including proofreading, formatting, printing, scanning, and distribution.
• Maintain organized records, contact lists, files, and other administrative information.
• Support communications using established systems and tools, including Trellis, Marketing Cloud, DocuWare, and other team platforms.

Message & Request Coordination:

• Monitor the team's shared communications platforms and incoming requests.
• Route messages and requests to the appropriate team member, flagging time-sensitive or high-priority items.
• Maintain organized records of incoming requests and follow up on outstanding items.
• Respond to routine inquiries or escalate questions based on established practices.
• Help ensure requests are tracked and addressed during high-volume periods.

Project, Task & Deadline Tracking:

• Maintain and update the team's shared project and task management platform, including assignments, deadlines, and status updates.
• Track upcoming deadlines and outstanding or incomplete items and notify the appropriate team member when follow-up or attention is needed.
• Make routine updates to workflows and system processes based on team direction and administrative needs.

Information & Briefing Support:

• Gather, compile, organize, and format information provided by campus partners and other contributors to support briefing materials for presidential engagements and other team needs.
• Follow up with contributors to obtain outstanding or corrected information and help ensure requested materials are received by established deadlines.
• Draft or format limited briefing language from information provided by others, as needed, for review and revision by the communications team.
• Proofread materials for accuracy, consistency, and completeness.
• Maintain briefing materials and supporting documentation.

Knowledge, Skills, and Abilities:

• Demonstrated attention to detail and commitment to accuracy.
• Strong organizational and project coordination abilities.
• Excellent interpersonal and written communication skills.
• Ability to maintain confidentiality and exercise professionalism in handling sensitive information.
• Ability to collaborate effectively with stakeholders and cross-functional teams.
• Ability to adapt to changing priorities in a fast-paced environment.
• Light copy editing or proofreading ability.
• Familiarity with higher education, public sector, or executive office environments.
• Familiarity with Office 365 products, especially Word, Outlook, and PowerPoint.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Bachelor''s degree is preferred.
• Professional experience supporting communications, marketing, public relations, or executive communications functions.
• Experience with professional writing or editing in a workplace setting.
• Experience with project or task management platforms (e.g., Asana, Monday.com, or similar).

FLSA Non-Exempt Full Time/Part Time Full Time Number of Hours Worked per Week 40 Job FTE 1.0 Work Calendar Fiscal Job Category Organizational Administration Benefits Eligible Yes - Full Benefits Rate of Pay $20.33 - $25.41 Compensation Type hourly rate Grade 5 Compensation Guidance The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Career Stream and Level OC3 Job Family Administrative Support Job Function Organizational Administration Type of criminal background check required: Fingerprint criminal background check (security sensitive due to title or department) Number of Vacancies 1 Target Hire Date 11/9/2026 Expected End Date Contact Information for Candidates Craig Reck,

craigreck@arizona.edu

Open Date 10/12/2026 Open Until Filled Yes Documents Needed to Apply Resume and Cover Letter Special Instructions to Applicant Notice of Availability of the Annual Security and Fire Safety Report In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.